Auction Coordinator

at  BidX1 Technology

ABOUT US

At BidX1, we’re changing the way investors buy and sell properties.
We are disruptors – BidX1’s digital platform connects users across the globe with real estate
opportunities in five markets and enables them to complete the entire purchase online using
technology developed in Dublin.
We are high-growth – BidX1 held the first online auctions in Ireland in 2015 and by 2019, we had
launched operations in Spain, Cyprus, the UK and South Africa. We’ve sold more than 12,000
properties to date, raising more than €2.5 billion, with buyers from more than 60 countries.
We are sustainable – BidX1 has been carbon neutral since 2019, set up a dedicated Sustainability
Team in 2020, joined the UN Global Compact in 2021, and submitted our first report to the Carbon
Disclosure Project late last year.
We are good at what we do – BidX1 has been recognised by Deloitte as a ‘Best Managed Company’,
received backing from Enterprise Ireland, and won numerous awards including a KPMG Property
Excellence Award, an Irish Times Innovation Award, and an Estates Gazette Tech Award.
But that’s enough about us – we’d like to meet you!

SKILLS

• Attention to detail
• Time management
• The ability to prioritise efficiently
• The ability to work under pressure
• Dependability
• Organisation
• Flexible working approach in a fast-paced environment

EXPERIENCE

• Minimum 1-year administrative role
• General knowledge of Microsoft Office
• General knowledge of property search platforms (Not a requirement)

THE ROLE

You will work on a team dedicated to operations team. The role is South Africa based. The team
supports all operations in our Cape Town office.

RESPONSIBILITIES

• Legal
  o Uploading of legal documents for properties
  o Ensuring that these are always correct and up to date

o Contract execution on Auction Day

• Auction Administration

o Approving bidders AML documents in the lead up to and on Auction Day
o Adding Deposit payments received to CRM
o Approving bidders to bid
o Assisting with Enquiries via phone & email
o Assisting Agents with uploading images to the photography portal if required
o Providing details post auction on whether offers have been Accepted or Declined by
the Vendor

o Attending pre/post auction calls

• Finance

o Client account management:

• Monitor the client account
• Assist with the allocation of payments and add them to CRM
• Liaise with bidders/the sales team to ensure bidder deposits are paid
• Liaise with attorneys and set up attorney payments
• Manage refunds for unsuccessful bidders

o Sales invoicing/statements:

• Ensure sales invoices and statements are correct and sent to the necessary

parties

o Debtors:

• Ensure debtors are kept to a minimum and paid in a timely manner by

liaising with attorneys and private individuals