Audit and Assurance Programmes Officer

at  Greater London Authority

KEY INFORMATION

Salary: £47,245 per annum
Grade: 7
Contract type: Permanent, Full Time
Reference: 716
Contract details: 1x Permanent Contract
Interview date: W/C10th March, 2025
Application closing date: Fri, 07/02/2025 - 23:59

TECHNICAL REQUIREMENTS / EXPERIENCE / QUALIFICATIONS

• A degree or professional qualification in portfolio, programme or project management or in management of project management office (PMO) or related subjects preferably to post graduate level.
• Demonstrable ability, experience and knowledge of project and programme management including the understanding of programme management office functions including project planning, financial and performance analysis and management, risk management, issue resolution and evaluation.
• High level knowledge and experience of MS Excel, with the ability to develop reports and dashboards, maintain and analyse spreadsheets and databases. Experience of, or ability to acquire knowledge, in specialised software packages such as Power BI, SQL or SPSS is highly desirable.
• Well-developed IT skills, experience of using financial and claims management systems and processes, excellent report writing skills and a high level of numeracy.
• Experience of records management and an understanding of General Data Protection Regulations (GDPR) and how this influences data processing and data sharing.

EQUALITY, DIVERSITY AND INCLUSION

London’s diversity is its biggest asset, and we strive to ensure our workforce reflects London’s diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.
We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.
We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.
Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

PLEASE NOTE, ALL CANDIDATES WILL NEED TO CONFIRM THAT THE INFORMATION PROVIDED IN THIS APPLICATION FORM IS TRUE AND CORRECT. SHOULD A CANDIDATE DELIBERATELY GIVE FALSE INFORMATION, INCLUDING THE USE OF AI SOFTWARE, THEY UNDERSTAND THAT THIS WOULD DISQUALIFY THEM FROM CONSIDERATION.

Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening.

MORE SUPPORT

If you have a disability which makes submitting an online application form difficult, please contact resourcingteam@london.gov.uk.
The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.
Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement with a maximum of 1500 words to the ‘Additional Documents’ section of the form, ensuring you address the following technical requirements and competencies in your personal statement. Word or PDF format preferred and do not include any photographs or images.
The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA competency framework.
GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.
London’s diversity is its biggest asset, and we strive to ensure our workforce reflects London’s diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability.
We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria.
We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share.
In addition to a good salary package, we offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.
The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.

ABOUT THE ROLE

The postholder will be a member of the Audit and Assurance function within the Portfolio Management Office, who will contribute to a high-quality programme management office (PMO) service for the Skills & Employment Unit, focussing specifically on audit and assurance and where required the delegated Adult Skills Fund (ASF) Programme. The Programmes Officer will be supporting the internal assurance and audit programme including the audit programme for adult education service providers, the investigations and allegations process, contract management of external audit firms and any other assurance requirements on the unit’s programme. In addition, the postholder will support delivery of a full range of records management and data governance service and support to the Skills and Employment unit.
This role will be in charge of providing overall support to the Principal Audit and Assurance Officer, who will have responsibility for the internal assurance and audit programme.

PRINCIPAL ACCOUNTABILITIES

• Develop and maintain a robust programme governance for the management of the audit and assurance programme that ensures the successful delivery of the programme in alignment with the GLA Adult Skills Fund Assurance Framework.
• Produce high quality programme report and dashboard for several stakeholders including but not limited to the Assistant Director led Skills Programmes Board, Deputy Mayor for Skills, European Programme Management Unit, AEB Mayoral Board, ESIF Committee and externally for the Skills for Londoners Board and Skills for Londoners Partnership Board.
• Lead the project for the development and maintenance of a new participant database for the ASF programme GDPR Regulations and EU monitoring and audit requirements.
• Contribute to the provision of robust and timely programme tools, systems, templates and processes for provider managers including but not restricted to Monthly Progress Returns (MPRs), Participant Data Forms (PDFs), Payment Trigger Calculators (PTCs), new processes related to Skills funded programme management and providing training and support to use the tools.
• Contribute to the completion of the Corporate quarterly Performance dashboard and the completion of the Skills Strategy monitoring dashboard.
• Supervise Project Support Officers in a matrix environment in the completion of responsibilities, providing advice and guidance where needed.
• Contribute to any other related additional programme and performance management assignments
• Realise the benefits of London’s diversity by promoting and enabling equality of opportunities, promoting the diverse needs and aspirations of London’s communities.
• Manage resources allocated to the job in accordance with the Authority’s policies and Code of Ethics and Standards; and
• Realise the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and participating in multi-disciplinary, cross-department and cross-organisational groups and project teams.
  Key contacts: Senior Managers and staff within the Skills and Employment Unit, and other staff across the GLA.
  Accountable to: Principal Audit and Assurance Officer Accountable for: Resources allocated to the job

IF YOU HAVE QUESTIONS ABOUT THE ROLE

If you wish to talk to someone about the role, the hiring manager Pamela Schievenin would be happy to speak to you. Please contact them at Pamela.Schievenin@london.gov.uk
If you have any questions about the recruitment process, contact the glaopdcrecruitment@tfl.gov.uk who support the GLA with recruitment.

If you would like to apply for the role you will need to submit the following:

• Up to date CV
• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert