Audit Resources Management Specialist, Officer

at  State Street

Who we are looking for
We are looking for an Officer to support the Corporate Audit Resources Management team. The team works for the Corporate Audit department Chief of Staff. Facilitating the appropriate resourcing for the department is critical in the department’s success as an audit function. Working with the management within Corporate Audit to provide staffing solutions enables the department to accomplish its role within the firm. The role will be based in Krakow, Poland.

The team you will be part in, supports the department in:

• Centralized oversight over capacity management, hiring plans, onboarding and scheduling.
• Managing and overseeing internship programs and rotational programs.
• Conflicts tracking and reporting.
• Training and professional development.
• Third party contractor oversight.
• Management reporting on key resources related data.

This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.
Why this role is important to us
The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. Join us if making your mark in the financial services industry from day one is a challenge you are up for.
What you will be responsible for

As an Officer on this team, you will be responsible for:

• Data entry across multiple databases, demonstrating close attention to detail and critical thinking to identify inconsistencies and maintain data integrity.
• Regular and timely reconciliation of data and validation of accuracy.
• Creating and maintaining reporting on the different aspects of Corporate Audit function based on data from multiple sources.
• Support the hiring and staffing plan to satisfy the capacity needs for the Corporate Audit function globally.
• Identifying, onboarding and overseeing third-party contractors to support Corporate Audit teams.
• Maintaining the Corporate Audit central site and updating the site for key communications.
• Tracking progress on various Corporate Audit staffing activities (i.e. trainings progress or project scheduling) and escalating issues for timely resolution.
• Working closely with an audit schedule leads to ensure audits are appropriately scheduled.

What we value

These skills will help you succeed in this role

• A high degree of professionalism, professional curiosity and skepticism, analytical and project management skills.
• Strong attention to detail and proficiency in Microsoft tools, primarily Excel. Capability to work with large amounts of data, and familiarity with common Excel formulas and functions
• Excellent written and verbal communication, interpersonal, presentation and organizational skills
• Ability to effectively prioritize multiple tasks and work independently in an international team across multiple locations with global stakeholders in a fast-paced environment as well as to manage complex nonroutine situations while multi-tasking
• Skills in other data analysis tools, i.e., PowerBI (including DAX), Tableau, etc. is preferred
• Fluency in English

Education & Preferred Qualifications

• University degree in economics, statistics, business administration, data analysis or related field.
• Experience in working with significant amount of data and creating the complex reporting.
• 3+ years professional experience, with Audit, Operations or data management experience preferred.

Additional requirements
Travel up to 10% may be required.

What we offer

• Permanent contract of employment from day one.
• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off).
• Gold medical package for employees and their families (partner and children).
• Premium life insurance package and private pension plan.
• Employee savings plan.
• MyBenefit Cafeteria benefits platform including Multisport Card.
• Wide range of soft skills training, technical workshops, language classes and development programs.
• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice.
• Variety of well-being programs including Employee Assistance Program.
• Technical or leadership career pathway.

Are you the right candidate? Yes!
We truly believe in the power that comes from the diverse backgrounds and experiences our employees bring with them. Although each vacancy details what we are looking for, we don’t necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit.
About State Street
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.

As an Officer on this team, you will be responsible for:

• Data entry across multiple databases, demonstrating close attention to detail and critical thinking to identify inconsistencies and maintain data integrity.
• Regular and timely reconciliation of data and validation of accuracy.
• Creating and maintaining reporting on the different aspects of Corporate Audit function based on data from multiple sources.
• Support the hiring and staffing plan to satisfy the capacity needs for the Corporate Audit function globally.
• Identifying, onboarding and overseeing third-party contractors to support Corporate Audit teams.
• Maintaining the Corporate Audit central site and updating the site for key communications.
• Tracking progress on various Corporate Audit staffing activities (i.e. trainings progress or project scheduling) and escalating issues for timely resolution.
• Working closely with an audit schedule leads to ensure audits are appropriately scheduled

These skills will help you succeed in this role

• A high degree of professionalism, professional curiosity and skepticism, analytical and project management skills.
• Strong attention to detail and proficiency in Microsoft tools, primarily Excel. Capability to work with large amounts of data, and familiarity with common Excel formulas and functions
• Excellent written and verbal communication, interpersonal, presentation and organizational skills
• Ability to effectively prioritize multiple tasks and work independently in an international team across multiple locations with global stakeholders in a fast-paced environment as well as to manage complex nonroutine situations while multi-tasking
• Skills in other data analysis tools, i.e., PowerBI (including DAX), Tableau, etc. is preferred
• Fluency in Englis