Auxiliary Clerk Typist 2

at  City of New Westminster

Employment Status Auxiliary
Pay Range $27.30 to $31.95 per hour + 12% in lieu of benefits and vacation
Closing Date 11/21/24

ADDITIONAL DETAILS:

We are seeking energetic and self-motivated individuals to assist and support the administrative teams that actively support the Engineering Department.

Your key accountabilities include:

• Performing complex clerical duties including minute taking, payroll entries, processing applications, maintaining records, and providing customer service.
• Provide assistance to clients at the front counter and over the telephone regarding regulations, procedures, permit applications and system entries in Tempest.
• Responsible for typing, formatting and proofreading various correspondence, agendas, and reports.
• Submitting, filing, logging and maintaining physical and electronic records/data.
• Typing and preparing committee minutes.
• Preparing mail out using mail merge.
• Updating and maintaining Engineering content on the City’s website, intranet and social media platforms.
• Processing purchase requisitions, orders and invoices.

• Performing other duties as assigned.

  If you have the following qualifications and attributes, we want to hear from you!

• Grade 12 including or supplemented by courses related to office and business administration (preferably taken as a part of a certificate or diploma program) plus sound related experience or equivalent combination of training and experience.

• Ability to process confidential matters and materials and to perform duties with tact and diplomacy.
• Ability to provide information and assistance within defined limits, explain processes and procedures.
• Experience with various social media platforms including Facebook and Twitter is considered an asset.
• Superior communication skills, both verbal and written with a working knowledge of business English, composing correspondence and proofreading skills.
• Some working knowledge of modern office practices and procedures.
• Ability to deal effectively with the public, employees, developers, and officials, in supplying information and assistance; and to provide exceptional customer service.
• Proficient with taking minutes during committee meetings and ability to complete the minute taking process through formatting/completion and distribution.
• Extensive clerical aptitude and the ability to operate a variety of common office equipment and working knowledge of software including Microsoft Office applications including Word, Outlook, and Excel. (Minimum typing speed of 55 wpm).
• Experience with Tempest and Prospero is considered an asset.
• Experience with JD Edwards and KRONOS is considered an asset.
• Ability to perform complex and time sensitive clerical assignments with accuracy.
• Ability to prepare, maintain and control a variety of records, files and related data.
• Ability to compose non-routine correspondence, and prepare reports and related material independently.
• Ability to prepare moderately complex tabulations and computations.
• Ability to work independently and effectively under pressure.
• Ability to pass and maintain a clear Police Information Check.

Please refer the Job description for details