Awards Administrator - Office of Sponsored Programs, OVPR

at  Carnegie Mellon University

Carnegie Mellon University is dedicated to creating and disseminating knowledge through research. The Office of Sponsored Programs (OSP) contributes directly to this mission by providing comprehensive support to faculty and staff in the administration of externally sponsored research. OSP’s Primary functions include Proposal review, approval, and submission, Contract negotiation, Award Acceptance and processing.
Our Awards team is searching for a Awards Administrator. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing critical support by reviewing all awards received on behalf of the university to ensure necessary review by internal compliance departments; proactively provide support for Principal Investigators, business managers, research administrators, finance, and OSP contracting staff.

Core responsibilities will include:

• Award Account Preparation and Transfer: Prepare transfer packages for all Federal and Non-Federal agreements and transfer award paperwork to appropriate accounting offices for account set up and cash management; coordinate with Sponsored Project Accounting to address At Risk Awards list and support invoice process to assist with cash management issues.
• Review of All Federal Awards: Review all incoming federal assistance awards on behalf of the university for acceptability of terms and conditions and budget details; review cost sharing requests for appropriate approvals and any needed follow up; ensure compliance with applicable regulations and university policies and procedures; act as liaison between the University and the government during the cost and pricing phase prior to receiving final awards; identify discrepancies and notify the appropriate parties of necessary changes, additions or deletions (including any required protocol (e.g., humans subjects, animal subjects, rDNA) and disclosures (e.g., conflict of interest) required; coordinate with other university departments to resolve compliance, budgeting and other issues with PIs to ensure agreement with technical provisions; advise business managers and principal investigators regarding agency or sponsor communication during the award process
• Review and Processing of On-going Federal and Non-federal Award Documents: coordinate with Contracts Officers and Award Manager on review, submission, and processing of all modifications, supplements, no-cost extensions and any other changes to existing grants and contracts as needed
• Support to University Constituencies: Provide informational assistance to business managers, principal investigators, and others; assist business managers and principal investigators to meet agency and sponsor deadlines: provide PI with any materials received from federal agencies and/or other sponsors, and relay any specific instructions or restrictions that pertain to awards; provide information to and coordinate with Contracts Officers, Subcontract Administrator, Compliance, Risk Management, Sponsored Project Accounting, Cash Management and any other university offices as may be needed to ensure smooth transition for all awards from OSP to completion of award set up process.

You must demonstrate:

• Strong organizational and problem–solving skills
• Ability to pay attention to details and strong communication skills

Flexibility, excellence, and passion are vital qualities within the Research Office. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• Bachelor’s degree; Master’s degree preferred
• At least three years relevant experience in Research Administration
• Or a combination of education and relevant experience from which comparable knowledge

Requirements:

• Successful Background Check

Additional Information:

• Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.
Those employees who are
benefits eligible
have the opportunity to experience the full spectrum of advantages from
comprehensive medical, prescription, dental, and vision insurance
to an enticing
retirement savings program
offering a generous employer contribution. You can also unlock your potential with
tuition benefits
and take well-deserved breaks with ample
paid time off
and observed
holidays
. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.
Other perks include a free Pittsburgh Regional Transit bus pass, our
Family Concierge Team
to help navigate childcare needs,
fitness center access
, and so much more!
For a comprehensive overview of the benefits that may be awaiting you, explore our
Benefits page
.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
Location
Pittsburgh, PA
Job Function
Research Administration
Position Type
Staff – Regular
Full Time/Part time
Full time
Pay Basis
Salary

More Information:

• Please visit “

Why Carnegie Mellon
” to learn more about becoming part of an institution inspiring innovations that change the world.
-
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Award Account Preparation and Transfer: Prepare transfer packages for all Federal and Non-Federal agreements and transfer award paperwork to appropriate accounting offices for account set up and cash management; coordinate with Sponsored Project Accounting to address At Risk Awards list and support invoice process to assist with cash management issues.
• Review of All Federal Awards: Review all incoming federal assistance awards on behalf of the university for acceptability of terms and conditions and budget details; review cost sharing requests for appropriate approvals and any needed follow up; ensure compliance with applicable regulations and university policies and procedures; act as liaison between the University and the government during the cost and pricing phase prior to receiving final awards; identify discrepancies and notify the appropriate parties of necessary changes, additions or deletions (including any required protocol (e.g., humans subjects, animal subjects, rDNA) and disclosures (e.g., conflict of interest) required; coordinate with other university departments to resolve compliance, budgeting and other issues with PIs to ensure agreement with technical provisions; advise business managers and principal investigators regarding agency or sponsor communication during the award process
• Review and Processing of On-going Federal and Non-federal Award Documents: coordinate with Contracts Officers and Award Manager on review, submission, and processing of all modifications, supplements, no-cost extensions and any other changes to existing grants and contracts as needed
• Support to University Constituencies: Provide informational assistance to business managers, principal investigators, and others; assist business managers and principal investigators to meet agency and sponsor deadlines: provide PI with any materials received from federal agencies and/or other sponsors, and relay any specific instructions or restrictions that pertain to awards; provide information to and coordinate with Contracts Officers, Subcontract Administrator, Compliance, Risk Management, Sponsored Project Accounting, Cash Management and any other university offices as may be needed to ensure smooth transition for all awards from OSP to completion of award set up process