Band 3/4 Recruitment Officer

at  Birmingham Community Healthcare NHS FT

Detailed job description and main responsibilities Responsible for receipt of documents electronically, inputting onto shared Job Tracker Sheet, Electronic Staff Record (ESR), NHS Jobs and relevant external publications via advertising agency. Set up recruitment file. Ensure that all internal recruitment processes are followed accurately and in a timely manner, highlighting any exceptions or problems to the Senior Recruitment Officer or Recruitment Manager. Responsibility for checking contents of advertisements taking into account equal opportunities along with taking the lead with placing adverts and job details on NHS Jobs.
Liaise with recruiting managers regarding short listing dates and interview dates. Keep managers informed when posts have gone live Ensure all appropriate documentation for advertised positions are available, i.e. up to date Job Description and Person Specification and a vacancy approval form has been completed and approved. Deal with all queries appropriately according to the nature of the enquiry.
Ensure that managers are appropriately advised on how to prepare interview packs and administer tests (if applicable) in readiness for panel members ensuring the correct documentation to the email correspondence which is sent to recruiting managers and that all information comes back to the Centralised Recruitment Team appropriately. Request references for preferred candidates, as appropriate, ensuring correct forms are enclosed and that employment history is checked in line with NHS Employment Check Standards. To follow up on references not received, liaising with other NHS Trusts, outside companies, whilst keeping candidates informed of progress at all times. Notify unsuccessful candidates via the NHS Jobs system.
File application form appropriately for feedback to candidate if required. Process relevant pre-employment checks for successful candidates including occupational health, professional registration, identity checks and right to work checks Issue appointment letters to successful candidates and act as a central point of contact for any queries in relation to the recruitment episode. Highlight to Senior Recruitment Officer if new staff members needs a Certificate of Sponsorship Deal with new members of staff DBS (Disclosure and Barring Service) online forms. Make sure correct documentation has been seen and photocopied by recruiting manager.
Responsible for keeping a log of all vacancies placed together with totals of enquiries, returned applications, shortlisted candidates, attending interviewees and appointed candidates. Use ESR (Electronic Staff Records) to set up and maintain vacancies and enter employment checks for successful applicants. Request Inter Authority Transfers (IATs) for staff with continuous NHS Service ensuring appropriate inputting. Issue contracts of employment to new starters Ensure that all staff receive the appropriate induction, training and updates in line with Trust and local policies and procedures by liaising with the Learning and Development Department, as appropriate.
To adhere to any reasonable management request. Ensure that the Head of Recruitment, Corporate HR and Medical Staffing/associated deputies are involved in the recruitment process to ensure that avoidable problems are minimised and that issues are dealt with efficiently To carry out any other reasonable duties as and when required

Please refer the Job description for details