Benefits Reporting Analyst

at  Texas State University

REQUIRED QUALIFICATIONS: APPLICANTS MUST SPECIFICALLY ADDRESS HOW THEY MEET THESE REQUIRED QUALIFICATIONS TO MEET THE REQUIREMENTS OF THE POSITION.

• Prior experience with reporting and analysis associated with employee benefit plans.
• Past experience with HRIS systems and running queries and reports from such systems is required.
• High level of professionalism and confidentiality.
• Highly organized and detail-oriented.
• Excellent communication and interpersonal skills.
• Bachelor’s degree in related field from a regionally accredited institution of higher education is required. Candidates without a degree may be considered if they have an equivalent combination of education and experience.
• Analytical and problem-solving skills.
• Ability to build constructive and effective relationships while using diplomacy and tact to find common ground in resolving issues and diffusing high-tension situations comfortably.
• Must be cooperative and approachable, able to gain trust and support to collaborate effectively.

PREFERRED QUALIFICATIONS

• Prior experience with and knowledge of benefit programs administered by the Teacher Retirement System of Texas (TRS) and the Employees Retirement System of Texas (ERS) along with the reporting requirements associated with these entities is strongly preferred.
• Knowledge and understanding of federal and statutory laws including, but not limited to, ERISA, FLSA, FMLA, COBRA, EEO, ADA, ACA, and HIPAA are preferred along with prior experience leading efforts to ensure compliance with ACA reporting requirements.

JOB DESCRIPTION

Responsible for providing professional level support to either the Benefits, Classification and Compensation, or HRIS areas of Human Resources.

• Produces, audits, and timely submits the reports required by benefit programs administered by the State of Texas ensuring compliance with the requirements of the Teacher Retirement System of Texas (TRS) and the Employees Retirement System of Texas (ERS). Submit reports to TRS on a frequency that best serves institutional imperatives and the needs of retirees.
• Runs reports from the University’s HRIS system to audit benefits enrollment (including mandatory enrollment), financial data, and vendor reports to identify and correct discrepancies within the timeframes required by the plan administrators. Conducts detailed reconciliation using multiple sources and reports.
• Ensures that employees who experience scheduling (total hours worked) or other classification changes which impact their benefits eligibility are appropriately captured via routine reporting and works with benefits colleagues on addressing necessary data changes that are needed in the University’s internal systems. Audits/confirms/corrects reporting for employees impacted by such changes via the state administrator’s portal.
• Manages reporting related to concurrent employment with state agencies/school districts/other entities that may impact eligibility for benefits provided by the University and the University’s obligations with external State administrators e.g. TRS.
• Works with HRIS to identify reporting needs and enhancements.
• Reviews and corrects errors that are identified upon the submission of census/demographic reports and ensures that corrections and/or corrected files are submitted at the appropriate frequency to ensure the University’s compliance with the requirements of plan administrators. Responds to requests from payroll to make benefits related data corrections.
• Reviews daily, weekly, and monthly reports to confirm employee eligibility, address errors, and to confirm that contribution amounts are accurate. Interprets benefit related reconciliation reports for the entering of benefit adjustments including collecting and refunding of deductions each biweekly and monthly payroll.
• Prepares government filings (e.g. ACA reporting), plan audits, and other compliance requirements. Responsible for federal, state, and/or vendor reporting.
• Assists the Benefits HR Specialist and provides support to Payroll in the HR/Payroll coding for yearly benefit changes during open enrollment.
• Performs other duties as assigned which may include, but not be limited to, supporting employees with benefits related inquiries and general benefits administration.