Benefits Specialist | Hybrid | Full-Time

at  Pima Medical Institute

In this role, you will play a crucial part in providing our employees with exceptional service regarding their benefits. Your expertise and commitment will help us continue to offer top-tier support to our valued staff.

MINIMUM QUALIFICATIONS:

• A minimum of three (3) years of Human Resources experience with an emphasis on employee benefits.
• Comprehensive understanding of benefit regulations and compliance requirements.
• Proficient skill level with Microsoft Excel.
• Proficiency in HR information systems and benefits management software.
• Organizational and time management skills.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.

PREFERRED QUALIFICATIONS:

Associate’s Degree in Human Resources, Business Administration, or a related field is preferred.

ESSENTIAL FUNCTIONS:

• Determine benefit eligibility, disseminate written and verbal benefits information to employees, and maintain employee benefit records.
• Serve as the primary contact for employees regarding benefits-related inquiries and issues.
• Process enrollments, changes of status, and terminations in the HRIS system and obtain legal documentation to ensure data accuracy.
• Review and ensure employee benefit plan enrollments correspond to accurate and timely payroll deductions by regularly auditing employee deductions and payroll records in the HRIS system (UKG).
• Process bi-weekly FSA, HSA, and 401K contributions to include transmission to vendors.
• Review and reconcile monthly employee health insurance benefits and prepare for billing and payment.
• Prepare semimonthly 401(k) contribution reports. Assist with all 401(k) loans, enrollment, and distributions.
• Input, update, and maintain accurate COBRA data within the COBRA administration portal.
• Monitor and audit for ACA eligibility every month.
• Coordinate employee wellness program, including quarterly reimbursements, team challenges, and communication campaigns.
• Ensure compliance with federal and state regulations related to employee benefits, including COBRA, ERISA, and HIPAA.
• Collaborate with external vendors and brokers to assist with benefit contracts and pricing.
• Provide excellent customer service and valuable resources for all PMI employees.
• Assist with various audits, running reports, and coordination with requests.
• Additional duties may be assigned.