Best Practices & Training Analyst/Associate (0013)

at  OCT Consulting LLC

BEST PRACTICES & TRAINING ANALYST/ASSOCIATE (0013)

OCT Consulting LLC is a boutique management and strategy consulting company that provides support to Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.
Responsibilities and Duties
We are looking to bring onboard a Best Practices & Training Analyst or Associate to support a government client’s Front Office strategy, business processes, and program management activities for the procurement line of business. This will involve supporting a government client’s high-level acquisition and program management review board. Within this review board function, there is a program management and acquisition best practices and training workstream. You will be responsible for supporting this workstream, including the development and facilitation of a program management community of practice, as well as the continued refinement of the business case, strategy, processes, and procedures that underpin the best practices and training function.
You will support the Best Practices & Training Lead in developing and reviewing acquisition and program management documents and be responsible for the facilitation and administration of the Community of Practice centered around acquisition and program management best practices. Existing program management and acquisition best practice materials and groups are decentralized and scattered throughout various bureaus. Our goal is to consolidate all program management best practices and education into a centralized community of practice, which you would help develop and facilitate. You will work side-by-side with programs to share best practices, iterate on their submissions to the review Committee, and programs to understand what stellar program planning looks like.

Responsibilities and duties include:

• Support the Best Practices & Training Lead in developing and reviewing acquisition and program management documents
• Be responsible for the facilitation and administration of the Community of Practice centered around acquisition and program management best practices
• Work side-by-side with programs to share best practices, iterate on their submissions to the review Committee, and programs to understand what stellar program planning looks like
• Build and administer SharePoint and Microsoft Teams sites, as needed, to support knowledge management and stakeholder engagement
• Refining the business case (e.g., problem statement, overarching goals, high-level strategy), processes, and procedures related to the best practices and training function
• Supporting executive-level meeting facilitation and scheduling, and facilitating new and recurring meetings to build consensus, gain approval on key decisions, and conduct research
• Conduct one-on-one and small group interviews to solicit stakeholder feedback
• Assist with the development of various presentations, briefing materials, plans, and infographics using Excel, Google, and MS PowerPoint
• Draft, finalize, and distribute meeting minutes
• As requested, conduct self-directed research and analysis, produce reports and presentations, and complete other work, as assigned
• Perform other administrative and management (e.g., conducting stakeholder briefings and feedback sessions) duties as assigned
• There will be ample opportunity to learn new skills (e.g., consulting frameworks, story-lining in PPT, process improvement, project planning, facilitation, etc.) and grow in your role to take on more responsibility

QUALIFICATIONS AND SKILLS

• Minimum of 2 years of work experience providing mid-level project and program support within the Department of State, DoD, or other Federal agencies
• Minimum of 1 year of prior experience in management consulting (whether within the public or private sector; either is desirable)
• Experience in SharePoint administration
• Excellent organizational and detail-oriented working style; you should be capable of creating executive-level materials with minimal oversight
• Excellent communication skills, and the ability to work collaboratively in support of senior government stakeholders
• Proficiency in Microsoft suite of programs, as well as Google tools to manage Shared files
• Ability to manage competing priorities and multiple taskings, and work in a fast-paced working environment
• Openness to feedback and continuous self-improvement; self-awareness to understand the areas where you excel and those which will require further development
• Highly intellectually curious and resourceful when approaching problems and determining solutions
• Top-notch organizational skills
• Willingness to perform a broad range of tasks that include everything from high-level strategy creation to administrative duties
• Experience with staff work within the Federal government space
• Demonstrate critical thinking and flexibility in supporting a diverse set of projects
• Bachelor’s Degree or Master’s Degree (Preferred)
• Exposure to acquisition/procurement in the Federal government space (Preferred)
• Must possess or be able to obtain and retain a Secret clearance; the investigation will involve a credit, fingerprint, and law enforcement agency check (Current Secret or higher clearance preferred)
  Ability to Commute
  The position is primarily off-site but may require up to one day per week at the Federal client site in Rosslyn, VA (i.e., Arlington, VA) and/or in Washington, DC.

• Support the Best Practices & Training Lead in developing and reviewing acquisition and program management documents
• Be responsible for the facilitation and administration of the Community of Practice centered around acquisition and program management best practices
• Work side-by-side with programs to share best practices, iterate on their submissions to the review Committee, and programs to understand what stellar program planning looks like
• Build and administer SharePoint and Microsoft Teams sites, as needed, to support knowledge management and stakeholder engagement
• Refining the business case (e.g., problem statement, overarching goals, high-level strategy), processes, and procedures related to the best practices and training function
• Supporting executive-level meeting facilitation and scheduling, and facilitating new and recurring meetings to build consensus, gain approval on key decisions, and conduct research
• Conduct one-on-one and small group interviews to solicit stakeholder feedback
• Assist with the development of various presentations, briefing materials, plans, and infographics using Excel, Google, and MS PowerPoint
• Draft, finalize, and distribute meeting minutes
• As requested, conduct self-directed research and analysis, produce reports and presentations, and complete other work, as assigned
• Perform other administrative and management (e.g., conducting stakeholder briefings and feedback sessions) duties as assigned
• There will be ample opportunity to learn new skills (e.g., consulting frameworks, story-lining in PPT, process improvement, project planning, facilitation, etc.) and grow in your role to take on more responsibilit