Bid Associate DI (Diagnostic Imaging)

at  Ergea UK and Ireland Limited

RESOURCES/DECISION MAKING AUTHORITY

• No staff supervision responsibilities
• Act up to support Bid Manager and Senior Bid Manager as required

KEY ACCOUNTABILITIES

• Co-ordinate external communications in the manner determined by customers including face-to-face meetings and site visits where required.
• Support the coordination of technical, commercial, legal, and operational material for bids, quotes, and sales proposals including variations and NHS Supply Chain quotes.
• Support the production of business development documentation including, but not limited to: expressions of interest; pre-qualification questionnaires; quotes and proposals; public sector comparators; and business cases.
• Manage centralised business development mailbox and review FTS (Formerly OJEU) notices and other web portals, identifying potential opportunities for consideration by the business development team.
• To manage the DI MVS Variations mailbox and the NHS Supply Chain Inbox specifically for Diagnostic Imaging.
• To assist the Bid Manager and Senior Bid Manager with the preparation of Remarketing Quotes.
• Ensure all variation templates are updated annually.
• Working alongside the Bid Manager, Senior Bid Manager and Finance to retrieve outstanding purchase orders.
• Assisting Bid Managers and Marketing to create marketing packs for new and existing DI customers.
• Support bid strategy and project team meetings ensuring appropriate attendance from relevant stakeholders. Furthermore, ensure actions are identified, followed up, and progress tracked.
• Support system administration for the CRM system ensuring that all users complete information in a timely and accurate manner.
• Any other duties as requested by the Head of Diagnostic Imaging.
• Ensure all business development documentation adheres to editing and formatting standards.
• Support the Head of Diagnostic Imaging, Operations Manager and other members of the business development team as appropriate.
• Ensure processes and procedure relating to the duties you carry out are kept up-to-date and shared with the team and relevant stakeholders as appropriate

QUALIFICATIONS

Degree calibre
Desirable
Project Management courses or similar
Desirable

SKILLS AND EXPERIENCE

Knowledge of medical services industry
Desirable
Attention to detail
Essential
Strong team working skills
Essential
Highly organised and self-motivated
Essential
Excellent written and verbal communication
Essential
Ability to work successfully in a multi-disciplinary and often virtual environment.
Essential
Excellent interpersonal skills
Essential
Proficient – expert in MS office tools
Essential
Database management experience
Essential

ERGEA IS AN EQUAL OPPORTUNITIES EMPLOYER AND POSITIVELY ENCOURAGES APPLICATIONS FROM SUITABLY QUALIFIED AND ELIGIBLE CANDIDATES REGARDLESS OF SEX, RACE, DISABILITY, AGE, SEXUAL ORIENTATION, GENDER REASSIGNMENT, RELIGION OR BELIEF, MARITAL STATUS, OR PREGNANCY AND MATERNITY.

Ergéa is the leading service provider of equipment solutions to the NHS and private hospital groups in the UK.
Our vendor independent solutions are best in class, ensuring our customers and partners have access to modern medical equipment and technology on a fully managed and funded basis.
Our long-term partnerships span critical clinical areas such as radiology, radiotherapy, cardiology, endoscopy and biomedical services. This wide range of service, places Ergéa as the market leading provider of Managed Equipment Services (MES) in the UK as well as the leading independent maintenance provider, focused on providing quality services to support excellent patient care.
Drawing upon over two decades of operational experience, our team bring a wealth of expertise and a deep understanding of the challenges facing our clients in the UK and Ireland.

• Responsible for the administration and production of contract variations and quotations within Diagnostic Imaging (DI).
• To be the central point of contact for information relating to contract variations for customers and internal stakeholders (account Managers, Ops, Procurement etc.).
• Support Bid Managers, specifically the Bid Manager for Diagnostic Imaging, in the production of content for bids and quotes for new business and renewal of contracts, Framework mini-competition quotes, pre-tender sales proposals, and contract extensions/renewals.
• Ensure quality system processes and procedures are in place and are followed.
• Responsible for the update and accuracy of data relating to their projects and activities in the Customer Relationship Management (CRM) system
• Working alongside DI Bid Manager and Senior Bid Manager to update processes and templates.
• To support the Business Development team specialists within other departments and Business Lines as and when required.
• Ensure all Business Development opportunities identified through procurement portals are escalated to the appropriate team member for consideration.
• Manage shared mailboxes within the Business Development team, sharing communications to the team as required to support bids and opportunities management.
• Develop and maintain strong relationships with framework organisations and customers as required.
• Interface with and provide support to Business Development team such as Head of Diagnostic Imaging, Operations Manager, Account Managers, Transformation Team, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services.