Bid Coordinator

at  Fleetwood Australia

• Market leader in commercial modular construction
• Join a dynamic and supportive team
• Contribute to our success
  Fleetwood Australia exists to create innovative spaces for people to thrive. We aim to be the leader in reimagining sustainable spaces and have a clear strategy to Build, Transform and Grow our organisation. We’re ASX listed and an industry leader in Modular Construction.
  We design, manufacture and install modular buildings for education, affordable housing, mining, custodial and commercial sectors across all mainland Australian states. Our recreational vehicle work includes servicing as well as manufacture and distribute leading products. We work as One Fleetwood across our group of companies, including Building Solutions, Community Solutions and RV Solutions.

ABOUT THE ROLE:

As the Bid Coordinator, you will coordinate the full bid lifecycle and be involved in creating high-quality bid and tender responses, whilst supporting the sales team in managing new opportunities. This is a full time role based at our High Wycombe office.

THE KEY RESPONSIBILITIES OF THE ROLE ARE TO:

• Coordinate the full bid process from start to finish.
• Assist the Business Development and Sales team in the coordination, formatting and overall production of tenders, EOIs, RFPs etc, ensuring a consistently high standard.
• Write effective, concise and compelling content for bids and proposals.
• Prepare and maintain all bid related documentation such as templates, standard responses.
• Engage key stakeholders from other departments (ie HSE, operations, commercial) as required to ensure production of high quality, timely and accurate into submissions.
• Coordinate and participate in bid and tender meetings, including client meetings.
• Manage the creation and maintenance of job and activities in Navision and CRM.
• Ensure accurate and timely collation of data for monthly task and departmental reporting.
• Provide administration support at weekly meetings, including minute taking and NAV pipeline amendments.
• Ensure tenders and proposals meet the required specifications, are in line best practice and are compliant with client requirements.
• Provide administrative assistance to the Business Development and Sales department.
• Undertake market and competitor analysis to report on growth opportunities.
• Qualify incoming leads and allocate internally or externally.
• Participate and contribute to project-by-project bid strategies and win themes.

TO BE SUCCESSFUL IN THIS ROLE YOU WILL DEMONSTRATE:

• Previous experience as a Tender/Bid Coordinator is preferred, however this a great opportunity for a Project Coordinator or experienced Administrator with an interest in Business Development.
• Excellent written and verbal communication skills with ability to create effective presentations.
• Well-developed analytical and problem-solving skills.
• Excellent computer skills, specifically word and excel and use of internal databases.
• Adobe Suite skills, including InDesign (preferred but not essential)
• Strong administrative and organisational skills.
• Good understanding of sales and marketing methodologies and practices.
• Previous experience working in the construction/building industry, or similar.
• Excellent attention to detail.
• Highly adaptable and have the ability to shift gears and manage changing priorities.
• Commitment to the efficient and effective delivery of quality customer service.