Bid Coordinator

at  Frankham Consultancy Group

WE ARE LOOKING FOR A PROACTIVE AND HIGHLY MOTIVATED BID COORDINATOR TO SUPPORT THE GROUP BID MANAGER (GBM) IN IMPLEMENTING THE WORK WINNING STRATEGY BY COORDINATING, PREPARING AND MANAGING BIDS AND PROPOSALS, AND ENSURING THAT BEST PRACTICE STANDARDS ARE APPLIED.

The Bid Coordinator will also support the Bid Manager (BM) in daily bid management activities, and to work as part of the team and promote healthy and positive working environment. To liaise with Technical Leads and Directors and maintain positive relationships and support them in winning work.

SKILLS AND EXPERIENCE

• 1 – 3 years’ successful experience in a bid management environment
• Degree educated.
• Excellent English both written and spoken
• APMP qualified or willing to be is a must
• Bid Experience within construction / consultancy is preferable
• Knowledge and understanding of the Public Sector bidding
• Proven track record of managing multiple projects with time-critical deadlines
• Excellent knowledge of Microsoft Office (Word; Excel; PowerPoint)
• Excellent written and numerical skills
• Working with public sector organisations
• Knowledge of the OJEU and public procurement systems
• Knowledge of InDesign is welcomed

Project coordination of Bid Proposals

• Support bid team when required on bids including setting up project plan and providing support with client interface and communication via e-portal.
• Managing, reviewing and updating bid library content, liaising with the Marketing team to help create and update bid CVs and case studies.
• Coordinate bid production activities for prequalification questionnaires.
• Ensuring quality of bid responses always achieve top scoring and target win rate.
• Assist in management of the planning and project management of the production and delivery of all bid projects to ensure these are delivered within submission timescales.
• Consolidate content from contributors into the required format and flag gaps to Bid Manager.
• Reading and understanding client bid documentation, deadlines and submission requirements.
• Contribute to the written proposal – both in terms of content and presentation.
• Ensure best practice and adherence to existing bid procedures, governance and processes.

Editing, reviewing & writing

• Supporting the GBM and BM with writing and review of proposals/assisting with conducting Reviews and holding brainstorm meetings when required.
• Ensure that the branding of bids is compliant to the requirements, that it is client focused as well as in line with Frankham Brand Guidelines.
• Ensuring company CVs are up to date and reviewed.
• Liaising with the Marketing team and helping write case studies and other material as part of promotion / business development activities.

Bid Library and Model Responses

• Working closely with the BM, develop and maintain the knowledge library.
• Leading on assigned topics and liaising with internal subject matter experts for input / updates and added value.
• Ensure the Standard Company Information is up to date.
• Assist the BM and GBM with writing and re-writing of Model Bid Responses.

Liaison & communication

• Ensure timely and accurate communication with all external bodies involved in the production of a proposal.
• Ensure timely and accurate communication within the company of information relating to production and delivery of bid proposals.
• Promptly report to and liaise with the GBM.
• Support other members of the Bid Team and promote a positive team working environment.

Any other ad-hoc duties to support GBM as required.