Bid Manager EU Institutions

at  EY

EY has a centralised unit in Brussels, acting as an interface of the EY international network with the European Union. This multi-disciplinary and multilingual team leads and coordinates the efforts of EY worldwide on EU tender opportunities and identifies best practices, know-how and expertise to suit the needs of our global clients.
We are looking for someone to join the EU dedicated team as Bid Manager for EU Institutions tenders. The position is a full-time employment based in Diegem (Brussels area) and interacts with the network of colleagues across EY offices worldwide who cooperate closely with the team.

• Act as the central point of contact on assigned proposals, lead the bidding process and coordinate end to end from qualification until submission;
• Support the work of the technical proposal (writing) teams; When needed, analyse the tender terms of reference to create proposal outlines and bid plan;
• Set internal deadlines and follow up on progress in a proactive manner;
• Act as EU procurement specialist in terms of the formal requirements, quality and compliance expectations of the EU Institutions regarding calls for tender;
• Liaise with the technical proposal team, give guidance and interpretation of the tender requirements and perform final reviews;
• When needed, research and gather information to include corporate information, service information and other standard proposal material;
• Guide or carry out the preparation of the selection criteria related to technical and professional capacity (collection and qualification of relevant project references and CVs);
• Consolidate the required administrative and legal documents for the tender and other general administrative tasks (facilitate contract follow-up, draft presentations, editing, layout);
• Support the identification and mobilization of internal and external experts;
• Communicate, as needed, with the client regarding requests for clarification or contractual aspects and with external consortium partners for the preparation of the proposal;
• Ensure compliance with internal EY procedures and standards and with requirements set by the client in the Term of Reference; liaise with legal department for the drafting of legal agreements;