Bid Manager

at  NEC Software Solutions

Company Description
Come join us and make a difference in the world!
Discover more at www.necsws.com

NO AGENCIES PLEASE

Job Description
The Bid Management Team manages all of the open procurement bids for NEC Software Solutions (NEC). This includes all of the procurements arising through OJEU and Government Catalogues as well as strategic proposals to existing clients.
A vacancy exists for an experienced Bid Manager to manage bids for the public sector business. Strategic markets include all areas of Local and Central Government, Housing, Criminal Justice and Public Safety, and Health, and our NEC Digital Studio teams.
Reporting to the Head of Bid Management and Frameworks, the Bid Manager will work closely with the Account Managers and the wider pre-sales teams to produce excellent quality bids. This role will be home based and the person selected will be expected to travel throughout the UK when required. This role is very demanding, involves working to tight timescales and multi-tasking to ensure all bids are managed to a high quality standard. Where business needs dictate, additional working hours outside of the core hours will be required.

The primary objectives of the Bid Manager’s role are to:

• Manage multiple concurrent bids within the NEC bid process, ensuring all our bid documents are of a consistently high standard and are consistent, compelling and compliant, meeting all legal, commercial and technical requirements.
• Lead bid teams, developing win themes, analysing competitive information and ensuring the win themes are articulated in the bid;
• Co-ordinate bid reviews to the appropriate level, ensuring all bids are comprehensively reviewed at each stage in the process.
• Identify and mitigate risk, ensuring a risk register is produced for submission to Senior Management.

Duties & Responsibilities

Managing the bid process by working with the account managers in the identification and formation of bid teams, assigning responsibilities and timescales for each element of the required response:

• Ensuring all bids have a formal kick off meeting, with responsibilities and timescales documented and agreed and to ensure the sales messages and approach are understood by all members of the team.
• Leading win theme and shaping sessions for each bid, ensuring these are communicated throughout the NEC proposition.
• Progress chasing the input to bids, escalating issues where appropriate.
• Adding value to bids by improving the quality of the written response, ensuring the appropriate sales messages are contained therein, the bid is complete and meets all legal, commercial and technical requirements.
• Arranging team reviews for all major opportunities, ensuring each team meets the required timescales and produces the appropriate standard of information for the others to review.
• Recording the status of bids at all stages in the bid process.
• Briefing the Bid Support Administrators on the requirements for each bid, ensuring bids are complete, properly formatted and all Appendices and Supplementary Information are included.
• Constantly monitor and assess the NEC Bid Process, identifying areas for improvement in terms of quality, time and effort. Collating feedback from clients and prospects on the quality and applicability of bids submitted, identifying areas of strength and weakness and feeding this information back to the Head of Bid Management and Frameworks in order to further improve the quality of our bids.
• Be a recognised expert in the bid process, NEC offerings to market, strategy and direction and internal processes and procedures.
• Providing constructive feedback to the more junior members of the team on the quality of their work by reviewing their bids prior to submission.
• Contributing to the production of high quality Expressions of Interest and Pre-Tender Questionnaires by responding to strategic questions where required.
• To contribute to a library of NEC corporate information by authoring reusable content for inclusion in bids, including the production of standard proposals for repeatable product or service sales.

Qualifications

KNOWLEDGE

• Good Microsoft Word skills.
• Good Excel skills.
• Good Microsoft PowerPoint skills.

PERSONAL SKILLS AND COMPETENCIES

• Excellent attention to detail.
• Excellent interpersonal skills.
• Good organisational skills.
• Ability to communicate effectively and work as part of a team.
• Ability to work unsupervised and collect relevant information from different sources.
• Quality focused.
• Good time management skills.
• Ability to be flexible and work additional hours where required by business needs.

WHO WE ARE:

We’re NEC Software Solutions (part of global tech giant NEC Corporation). While you read this ad, our software is helping to dispatch ambulances, support families, keep trains on the move, locate missing people and even test the hearing of newborn babies.
Working with us, you’ll be helping our 3,000+ employees push the boundaries of what’s possible and support amazing public services.
We work with governments, hospitals, police forces, housing providers, local authorities and more. We help them pay financial support faster, speed up treatments for patients and respond to emergencies in the right way. The more we do, the more our customers can do for others. And together, we make a world of difference.
We’d love your help. And we’ll support you all the way

The primary objectives of the Bid Manager’s role are to:

• Manage multiple concurrent bids within the NEC bid process, ensuring all our bid documents are of a consistently high standard and are consistent, compelling and compliant, meeting all legal, commercial and technical requirements.
• Lead bid teams, developing win themes, analysing competitive information and ensuring the win themes are articulated in the bid;
• Co-ordinate bid reviews to the appropriate level, ensuring all bids are comprehensively reviewed at each stage in the process.
• Identify and mitigate risk, ensuring a risk register is produced for submission to Senior Management

Managing the bid process by working with the account managers in the identification and formation of bid teams, assigning responsibilities and timescales for each element of the required response:

• Ensuring all bids have a formal kick off meeting, with responsibilities and timescales documented and agreed and to ensure the sales messages and approach are understood by all members of the team.
• Leading win theme and shaping sessions for each bid, ensuring these are communicated throughout the NEC proposition.
• Progress chasing the input to bids, escalating issues where appropriate.
• Adding value to bids by improving the quality of the written response, ensuring the appropriate sales messages are contained therein, the bid is complete and meets all legal, commercial and technical requirements.
• Arranging team reviews for all major opportunities, ensuring each team meets the required timescales and produces the appropriate standard of information for the others to review.
• Recording the status of bids at all stages in the bid process.
• Briefing the Bid Support Administrators on the requirements for each bid, ensuring bids are complete, properly formatted and all Appendices and Supplementary Information are included.
• Constantly monitor and assess the NEC Bid Process, identifying areas for improvement in terms of quality, time and effort. Collating feedback from clients and prospects on the quality and applicability of bids submitted, identifying areas of strength and weakness and feeding this information back to the Head of Bid Management and Frameworks in order to further improve the quality of our bids.
• Be a recognised expert in the bid process, NEC offerings to market, strategy and direction and internal processes and procedures.
• Providing constructive feedback to the more junior members of the team on the quality of their work by reviewing their bids prior to submission.
• Contributing to the production of high quality Expressions of Interest and Pre-Tender Questionnaires by responding to strategic questions where required.
• To contribute to a library of NEC corporate information by authoring reusable content for inclusion in bids, including the production of standard proposals for repeatable product or service sales