Bid & Sales Coordinator F/H

at  ALSTEF Group

The company
Alstef Group designs, integrates, and supports automated turnkey solutions for the airport, intralogistics and parcel handling markets. Our mission is to create intelligent solutions that not only meet the needs of its customers, but also provide them with the long-term benefits of a tailor-made automated system that is eco-designed, efficient, scalable and innovative.
About the Role
We offer a promise of excellence for our dedicated 950 employees and a desire to exceed the needs of all our customers; delivering intelligent solutions and providing the long-term benefits of tailormade, automated systems that are efficient, scalable and innovative.
Reporting to the Tendering Manager, the Bid & Sales Coordinator plays a crucial role in our tendering team, overseeing the final steps in tender submissions. You will prepare, support, and coordinate the end-to-end development of customer response documents, including expressions of interest, requests for tenders, quotations, pricing, and other business development materials. In this global organization, you’ll collaborate with teams across the Asia Pacific region.

KEY RESPONSIBILITIES:

• Review bid documents to understand customer requirements and escalate potential issues.
• Ensure that response documents are well-formatted, proofread, grammatically correct, and visually appealing.
• Assist with the timely submission of customer response documents, ensuring high-quality content and appropriate detail.
• Support regional sales managers by preparing sales presentations, training documents, technical data sheets, and updating sales force information.

To excel in this role, you should be process-driven with strong planning and organizational skills. As this role is fast-paced, being a self-starter with high personal energy and drive is crucial. You must already have the right to work in New Zealand and possess the following:

• Exceptional Time Management and Stress Resilience: Demonstrated ability to juggle multiple deadlines each week and thrive under pressure. This role demands quick decision-making and the capacity to handle high-stress situations effectively to ensure timely and accurate completion of tender submissions and business development materials.
• Advanced skill level in Microsoft office; particularly word, excel, smartsheet, and PowerPoint.
• Outstanding Communication Skills: Exceptional written, grammatical, and visual communication skills, with a strong focus on reviewing, editing, and proofing.
• Knowledge of Bid Management Best Practices: Familiarity with best practices in bid management is preferred but not essential