Bilingual Administrative Assistant, Immigration

at  Catholic Charities And Community Se

SUMMARY

Provides secretarial support, receptionist service, and assists program staff accurately and timely with the daily operation of the program. Develops and maintains outreach for immigration services to faith-based communities in the Archdiocese of Denver. Assists with resource development.

QUALIFICATIONS

• Bilingual in Spanish with written and verbal fluency required
• Proficiency in Microsoft Office programs and Excel required
• Strong interpersonal and written communication skills
• Strong attention to detail and ability to work independently
• Excellent time management and organizational skills
• Ability to work with frequent interruptions
• Ability to multitask in a fast-paced environment and work under competing deadlines
  The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel as classified.
  EDUCATION and/or EXPERIENCE
  High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

OUR PURPOSE

Catholic Charities of the Archdiocese of Denver has been serving NorthernColorado since 1927. We serve tens of thousands of people each year in seven ministries:Marisol Services, Early Childhood Education, Shelter Services,Catholic Charities Housing, St. Raphael Counseling, Family, Kinship, and Senior Services; and Parish & Community Engagement.
Our employees are crucial to our success in achieving our mission to extend the healing ministry of Jesus Christ to the poor and those in need. Catholic Charities provides a work environment where self-motivated and mission driven individuals are recognized and rewarded.
Catholic Charities is an Equal Opportunity Employer. We are committed to welcoming applicants and program participants of all faiths; as well as an inclusive and welcoming environment for staff, volunteers, and program participants. Candidates who bring diversity to our team are encouraged to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answers telephone, relays messages and greets clients/public and provides general program information and referral.
• Schedules staff appointments.
• Maintains filing system of closed case files, consultation intakes and all subscription materials completely, accurately and timely.
• Maintains accurate and timely database entry system. Enter and updates data on client files. Retrieves statistical reports from database.
• Creates new client profiles, completes intake for new clients, and sends checklist emails
• Accepts service fees, issues receipts, and makes deposits according to established procedures.
• Handles unexpected client communications
• Works closely with CCD Receptionist to greet clients and potential clients
• Assists in providing document translation services
• Maintains office equipment, office supplies, and program accounting records
• Participates in legal services workshops
• Provides general administrative assistance to the Director and general services program attorneys
• Assists in recruitment and training of volunteers

Benefits:In addition to being part of a higher purpose while working in a challenging yet rewarding environment, eligible Catholic Charities employees receive a generous benefits package, including:

• Extensive Paid Time Off including 15Paid Holidays annually (4 weeks accrual for new employees - increasing yearly) promoting work life balance.
• 403b Retirement Plan with Agency contribution of 4% & match up to 2% of annual compensation.
• Medical Plans (90% of employee’s and 75% of dependents premiums is paid by Agency), Dental, & Vision starting the 1st day of the month following start date for full time employees.
• May be eligible for Public Service Loan Forgiveness through Federal Student Loans and many more benefits