Bilingual Clerical Specialist

at  River Delta Unified School District

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED:

• Letter of Introduction
• Letter(s) of Recommendation (Minimum of 3 dated no later than 2 years)
• Resume
  About Us: River Delta Unified School District is dedicated to fostering a diverse and inclusive learning environment for our students. We are seeking a motivated and detail-oriented Bilingual Clerical Specialist to join our team at the district office to support our administrative functions.
  River Delta USD is a K-12 district with an enrollment of 1,880. The District has 8 small schools: (4) K-6 elementary schools; (2) middle schools; and (2) high schools serving the communities of Clarksburg, Hood, Courtland, Walnut Grove, Ryde, Locke, Isleton, Rio Vista, Birds Landing, and Collinsville.
  The River Delta Unified School District sits in three counties – Sacramento, Solano, and Yolo. Although it is a tri-county district, it is served by the Sacramento County Office of Education.
  RDUSD is committed to providing a quality education for all students and has high standards and expectations for students’ success in school. We are committed to ensuring that our students meet these standards and that our clients’ expectations for educational excellence are not compromised. The District continually improves and expands its curriculum by implementing new programs and broadening the instructional strategies used in the classroom.
  Staff development opportunities are provided, encouraged, and promoted. Strategic Schooling is ongoing in all our school sites and Common Core training and coaching is the top priority for the district currently. In addition, the District provides opportunities for staff to participate in on-going in-services in all curriculum areas. The district encourages advancement on the salary schedule for advanced classes taken to improve instruction in areas agreed upon by the teacher, principal, and Superintendent.

JOB DESCRIPTION

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

QUALIFICATIONS

Demonstrated Knowledge of:

• Correct English usage, spelling, grammar, and punctuation.
• Correct Spanish usage, spelling, grammar and punctuation - bilingual.
• Cultural heritage of the specific ethnic group-Spanish - bicultural.
• Modern office procedures, methods and computer equipment.
• Use of related computer software programs necessary to complete job duties; word processing, data base, spread sheet and PowerPoint.
• Record keeping methods and procedures.
• Interpersonal skills using tact, patience and courtesy.
• Pertinent Federal, State and local laws, codes and regulations in assigned areas
• Telephone and public business etiquette

EXPERIENCE AND TRAINING GUIDELINES

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Experience:Three years of increasingly responsible clerical experience.Any combination of experience as a translator and interpreter (oral and written) preferably in a professional environment.
• TRAINING:Graduation from high school, or official equivalent to high school graduation.Training in any combination in English and Spanish language (grammar and usage).
• LICENSES AND OTHER REQUIREMENTS:Valid California Driver’s License.Successful completion of District Proficiency Test
• SPECIALIZED CERTIFICATIONSuccessful completion of the District’ Spanish language test; and/orsuccessful completion of a training program in the Spanish language (communication, grammar, usage).

ESSENTIAL AND MARGINAL FUNCTIONS - Essential and other important responsibilities and duties may include, but are not limited to, the following:

• Translate official district documents, as well as varied district, department, and administrative site communications with high levels of accuracy utilizing established formats and templates, within time limits/priorities established, upon approval of the Superintendent, Director of Educational Services and/or Executive Assistant. (35%)
• Provide interpretation services for parents upon their request or at the request of administrators, in a variety of settings, including meetings such as IEPs, and Board meetings, or individual conversations, upon approval of the Superintendent, Director Educational Services and/or Executive Assistant. (15%)
• Provide clerical/secretarial/technical support for the Executive Secretary as necessary, which includes assisting with maintaining permanent and archive files, filing, copying and distribution, assisting with supply and equipment inventory and purchasing, data entry, assist in overseeing work of student assistants if necessary (5%).
• Provide clerical/secretarial/technical support for the Director of Personnel as necessary, which includes copying, filing, posting and distributing vacancy notices, setting up personnel interviews; data entry in QSS system (10%).
• Provide clerical/secretarial/technical support for the Chief of Business Services as necessary, which includes data entry, typing, copying, filing, logging daily checks and depositing funds into the clearing bank account (10%).
• Under direction of the Executive Secretary, maintain current Board agenda mailing lists; copy and distribute all regular monthly and all special meeting Board Agendas at a minimum of once a month for regular meetings, and for special or emergency meetings as needed. (Time for this function takes precedence over all allotted time to other departments.)
• Operate a computer and related software to input, output, update, and access a variety of records and information; generate documents as required.
• Operate standard office equipment.
• Establish and maintain effective communications and positive relationship with site and district administrators.
• Respond to phone calls, emails, letters and other communications

NOTE: The allocated time is two hours per day for the following job duties under Supervisor’s oversight - (25%)

• Provide receptionist assistance to students, parents, general public; screen calls and visitors to the District Office and assist with appropriate referrals.
• Provide maintenance of district bulletin board and information bulletin posting, removing outdated items.
• Responsible to open, screen, sort all daily District Office incoming mail assuring appropriate routing.
• Serve as the primary Key Operator for District Office machines, such as the copier, fax and mail machine, arrange for equipment, supplies, and machine repairs as needed