Bilingual Executive Assistant- Litigation

at  McCarthy Ttrault LLP

Job Description:
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.
This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

• Setting regular meetings with CFO\Lawyer(s) and managing complex schedule and workload to ensure they are adequately prepared for meetings. Anticipating needs to efficiently maximize time by managing a priority list\schedule and workload to ensure information is adequately prepared for meetings, including briefing on daily\weekly schedule and creating, managing and co-ordinating receipt of required documentation and materials in advance of meetings. Establishes a systematic method to track time commitments and the completion of tasks. Independently manage calendars by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate.
• Co-ordinating and arranging for on-site and external meetings, conferences and events. Co-ordinating logistics of internal and external conferences, meetings and events (e.g., communication, location, meals, technical equipment, materials, RSVPs, and travel), with minimal to no guidance. Attends on-site at venue to confirm logistical arrangements, as needed.
• Coordinating business development activities with internal lawyers, teams and functional area staff (Office Services, Clients & Markets etc.) as needed to ensure efficient execution of client entertainment, client distribution lists, conference support, coordinating attendance at events, event planning, managing sponsorship requests as received.
• Drafting, revising and organizing a variety of practice management, business development and client related documents.
• Managing firm and client confidential information.
• Supporting CFO\Lawyer(s) responsibilities may require availability beyond regular working hours to manage and respond to requests in a timely manner