Bilingual (French) Contract Specialist

at  Olympus Corporation of the Americas

JOB DESCRIPTION

The Contract Specialist will perform a variety of project management and contract support services for the Olympus Canada Incorporated (OCI) Corporate. The services may include a wide variety of preparing and compiling reports conducting analyses revising and logging contracts and the completion of projects under the direction of Associate Manager Tenders & Contracts as well as Dir. Tenders and Contracts. Familiarity is required with commercial terminology and the Company’s policies procedures and personnel. This position will operate in an environment where time limitations are stringent, and the consequences associated with error can be extremely high as a result extreme attention to detail and a heightened awareness to deadlines are required.
The Contract Specialist shall prepare and coordinate initial responses (and any additional revisions) to all incoming requests, including major proposals solicited from GPOs, IDNs, Systems, the VA, distributors, and individual facilities, and any required amendments following Agreement execution. Contract Specialist shall take responsibility for the completion of all incoming “Requests for Quotations”, “Requests for Information”, “Requests for Proposal”, and “Invitations to Bid” from individual facilities or groups, and coordinate, as necessary, with appropriate departments (e.g., Legal, Sales, Service, Finance, Product Marketing) for input on relevant subject matter.

APPLICANTS WITH DISABILITIES:

As a Federal Contractor, Olympus is committed to ensuring our hiring process is accessible to everyone. If you need an accommodation in order to complete the application or hiring process, please contact Olympus via email at OCAAccommodations@olympus.com. If your disability impairs your ability to email, you may call our HR Compliance Manager at 1-888-Olympus (1-888-659-6787).
Posting Notes: || Canada (CA) || Ontario (CA-ON) || Richmond Hill || Finance & Procuremen

• Maintain responsibility for preparing proposals, submission of proposals in a timely manner, coordinating with other departments as necessary, taking into consideration customer and business requirements. Prepare or coordinate the preparation of various forms and certifications requested by customers, for the purpose of complying with government regulations and customer requirements.
• Obtain timely and comprehensive responses to all solicitation component requests from Olympus product groups, including initial consideration of all standard and high-level legal and business terms and conditions. Communicate with corporate sales and product marketing managers as well as other corporate departments as necessary to pull separate and distinct pieces together.
• Administer all agreements contracts including GPO contract and other legal documents on behalf of Olympus.
• Maintain the contract management process to ensure the smooth flow of contract execution and archiving.
• Monitor document activities such as document flow renewal expiry special terms reconciliation and ensure that tender obligations are fulfilled.
• Work with the OCI-BA team to set up contract details and monitor contract compliance including GPO contracts
• Main contact for GPO contracts inquiries, setups and reporting details.
• Act as the front person for all non GPO contract requests and inquiries from internal and external customers and maintain systems where contract information is visible to all relevant internal parties.
• Obtain and document approvals through internal approval process short staffed situations help with compiling tender responses.
• Contract Specialist to generate and post updated list of accounts requiring procedure count reconciliation via SFDC for each Sales Region.
• Contract Specialist to gather reconciliation details received from Sales Team and invoice excess procedure counts via SAP and record such reconciliation detail invoicing in the Contracts Billing Schedule.
• Contracts Specialist to generate and post on a monthly basis list of contracts expiring in the next 6 months via SFDC for each Sales Region.
• Perform other related duties as assigned.