Billing Administrator

at  Nuna Logistics

Job Description
The Nuna Group of Companies is now accepting resumes for Billing Administrator in our Edmonton, AB office. Nuna is the largest Inuit-owned heavy civil construction, earthworks, and mine construction contractor in Canada.
This position is responsible for the entry and reconciliation of project billings including electronically billed sites. The successful candidate in this role will liaise with the client, operational, and finance groups to ensure the entry and accuracy of Accounts Receivable.

WORK EXPERIENCE:

• Two (2) years’ experience in Accounts Receivable, Accounts Payable, Invoicing/Billing and/or Time Entry
• Prior experience working in Accounts Receivable would be preferred.

EDUCATION:

• High school diploma
• Post-secondary education or equivalent additional experience of no less than two (2) years preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of Microsoft Office Applications, specifically, strong knowledge of Excel
• Working knowledge of JDE application
• Familiarity with outside billing processes
• ERP experience desirable
• Above average customer service skills
• Ability to adapt to a fast-paced changing environment
• Strong time management and organizational skills to meet deadlines
• Attention to detail
• Above average ability to multi-task
• High degree of confidentiality and discretion
• Ability to work independently or as a Team Player

• Process all labour and equipment hours, material and third party expenses for electronic billing customers
• Liaise with the client, site personnel, project managers and project accountants when investigating and solving discrepancies, corrections and revisions and provide guidance when required
• Work with time entry to assist in corrections before uploading details to the client
• Set up and monitoring of purchase orders to ensure we have not exceeded the value limit to avoid payment rejection
• Review and maintain supporting billing documents including third party, signed LEMS and paper invoices
• Send credit invoices for electronic billings
• Service Billing job set up including customer billing contract verifications adhering to the COSO compliance standards, customer details and production of the daily time and materials proforma invoice for operations
• Periodic weekend support for daily proforma production may be required
• Prepare AR invoice for entry into JDE, invoice entry into AR system and cash application. Follow up on discrepancies as required with Project Managers, Accountants & Project Coordinators.
• Expected to follow set procedures and processes to satisfy control standards.
• Prepare month End accruals - provide the Project Accountants with the required information for month end accruals
• Prepare monthly KPI reporting and keep ongoing records of billing site status and volume for assigned sites
• Perform quarterly SOX control testing
• Cross-train team members to ensure familiarity with all sites
• Maintain Customer Billing Applications systems training manuals
• Other duties as assigned.
  Job Requirements