Billing Analyst

at  Arup

JOINING ARUP

Arup’s purpose, shared values and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.
Dedicated to sustainable development, Arup is a collective of advisors and experts working across 34 countries with over 19,000 employees. Headquartered in London, providing design engineering, architecture, planning, and advisory services across every aspect of the built environment. Founded to be both humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

YOUR ROLE IN OUR TEAM

• Review terms and conditions in the contracts of all new projects for job number creation in Progression and JDE.
• Maintain accurate records of all project contracts including bid review, variation order, payment schedules, and client’s correspondence.
• Prepare the monthly forecast invoicing of active projects for review with the project teams.
• Join the monthly meeting with Group Leaders/ Business Leaders to discuss the forecast submitted and the potential problems highlighted by the project teams.
• Follow up with the project teams on invoicing shortfall to ensure the invoices issued are in line with the monthly targets.
• Regular review of aged WIP with the project teams/Group Leaders to form recovery plan and follow-up actions.
• Collaborate with the site teams, People team, and Payroll team in preparation of monthly invoices for government’s site projects including the calculation of salary, allowance and gratuity for site staff and prepare required supporting documents as agreed with the government officials.
• Respond to client inquiries related to invoicing in a professional and timely manner.
• Review the invoices submitted by project teams in the Fee Portal.
• Validate the information and details on the invoices to ensure they are aligned with the contracts and project status. Follow up with the project teams if there are discrepancies.
• Approve the invoices in the Fee Portal.
• Prepare month-end journals.
• Prepare weekly update reports on the invoicing status.
  At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

IS THIS ROLE RIGHT FOR YOU?

• Bachelor’s degree in accounting, finance or a related field.
• At least 3 years of relevant experience in order to cash environments.
• Strong knowledge of accounting principles and practices, local tax laws and regulations.
• Capable of communicating at all levels and building strong relationships with internal and external stakeholders.
• Excellent analytical and problem-solving skills.
• Ability to work independently using own initiative and as part of a team.
• Strong attention to detail and an emphasis on accuracy.
• Awareness of JD Edwards, Concur or other enterprise solutions is preferred but not a prerequisite.
• Proficiency in Microsoft Office applications, particularly Excel.
• Fluent in English