Billing Assistant - Construction Required

at  IES Communications

Job Description:

JOB SUMMARY:

The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company’s requirements, including but not limited to, safety, quality, management and financial performance requirements. All aspects of the assigned work must be carried out as efficiently as possible with respect to word processing, general filing, timekeeping, records management, correspondence, project financial records, submission of required documents for billing, invoicing, purchasing and general verification of records to achieve Company performance and customer delivery goals.

PHYSICAL AND MENTAL REQUIREMENTS:

• Must be extremely well-organized and able to prioritize.

• Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s).

• Must promote the Company culture and mission to all employees, vendors, clients and business partners.
• Must possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel.
• Must have proven mid skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents.
• Must be able to travel within branch territory and/or regional territory as needed
• Must possess the ability to learn Company and customer project management systems.

EDUCATION, CERTIFICATION, LICENSE, AND SKILL REQUIREMENTS:

• Must possess at least a High School diploma or GED equivalency.
• Must have some experience in customer interface, such as liaison between the customer and the Company.
• Must possess a minimum of three (3) years working experience.
• Must have a minimum of two (2) years experience in a related telecommunications or construction administrative position.
• Must be proficient with Microsoft Office (Word, Excel and MS Project).
• Must be able to effectively operate office equipment and computing devices commonly used in the industry.
• Must meet Company minimum driving standards.
• Must be able to manage multiple tasks/projects simultaneously.
• Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit.
  Minimum Years of Experience: 2-4 License Required: No Minimum Education: High School Overview:
  IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2024 fiscal year ending September 30, 2024, IES produced over $2.8+ billion in revenue and employed over 9,485 employees at over 131 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply
  EEO Statement:

• The Project Manager Assistant will own the labor schedule.
• The Project Manager Assistant will communicate regularly with Project Mangers as administrative support.
• The Project ManagerAssistant will work with other departments as needed to complete all tasks assigned.
• The Project ManagerAssistant will work to open, close and track projects.
• The Project ManagerAssistant will take notes at meetings.
• The Project Manager Assistant must have the ability to adapt to a fast-paced environment.
• The Project Manager Assistant must have the ability to organize and prioritize.
• The Project Manager Assistant will perform other duties as assigned.
  Min: USD $25.00/Hr. Max: USD $30.00/Hr. Qualifications: