Board Assistant

at  SES Engineering Services

BOARD ASSISTANT

SES Engineering Services are looking for a Board Assistant to join our team in London, who focus on high profile, technically complex mechanical and electrical projects across multiple sectors.
If you are passionate about construction, looking for an opportunity to challenge the norm, bring fresh new ideas and elevate yourself within the industry, then join us and help to create tomorrow together. This is a great opportunity to progress your career as part of a talented, diverse, and supportive team.

WHAT WE OFFER

• Competitive salary & profit share scheme
• Flexible working
• Car Allowance / Company Car (subject to Role/Grade)
• Travel covered to any of our sites (subject to HMRC advisory rates)
• Extensive corporate benefits including, Private Medical, Pension 6% employers’ contribution, Health and Wellness programme, 26 days holidays + bank holidays and much more…
• Excellent range of learning and development activity to support your career progression.
• Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity.
  To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/
  We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group.
  If you would like clarity on any of our vacancies, discuss career opportunities in strict confidence or need anything to make our recruitment process easier, please contact our In-House Recruitment Team directly or via recruitment@wates.co.uk and one of us will get in touch as soon as possible.
  As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.

Reporting into the Managing Director, you will be responsible for overseeing the Board of Directors delivering all required business secretarial services, co-ordinating activities among Board members and ensuring the business complies with its statutory obligations.

As our Board Assistant, some of your key responsibilities will include:

• Oversee compliance with statutory requirements and maintain statutory registers to ensure legal obligations are met.
• Update and manage the company secretarial database (Diligent Blueprint), guaranteeing the accuracy and timeliness of business information.
• Prepare and distribute board documentation for Board and Committee meetings using Diligent, including critical business data and reports, and ensure corporate governance updates are communicated effectively.
• Organise and facilitate Board and Committee meetings, including agenda setting, note-taking, and action item follow-up, while coordinating information flow from various departments.

We are seeking a candidate who is highly proficient in Microsoft Office, showcasing expertise in Word, Excel, PowerPoint, and Outlook, and who has a proven track record of effectively minuting meetings, ensuring accurate documentation of discussions and resolutions. The ideal candidate should excel in communicating across all levels of the business, as well as with external advisors and agencies, fostering clear and productive interactions. They must be a highly skilled multitasker, capable of prioritising tasks and working efficiently within tight deadlines. Critical thinking, the ability to work independently, and strategic problem-solving skills are essential, as is the ability to tackle challenges and devise effective solutions. Additionally, we value confident interpersonal skills and the ability to lead with honesty and integrity.