Board Assistant

at  Wates

Wates is currently looking for a Board Assistant to report to the Executive Managing Director - Construction. In this role, you will oversee the Board of Directors, providing comprehensive business secretarial services, coordinating activities among Board members, and ensuring the company’s compliance with statutory obligations.

As our Board Assistant, some of your key responsibilities will include:

• Provide comprehensive company secretarial support to Board members, including preparing timely documentation and critical business reports.
• Facilitate Board and Committee meetings by preparing agendas, setting deadlines, recording notes, and ensuring follow-up on actions.
• Manage all aspects of the Board meeting lifecycle, including planning, task coordination, and handling key queries.
• Co-ordinate with various departments to collect, organise, and present information, supporting corporate governance initiatives and updates.

We are looking for a candidate with a strong understanding of the UK Companies Act, corporate governance codes, and relevant regulatory frameworks, coupled with experience in a company secretarial role. Proficiency in using secretarial software like Diligent Board and Microsoft Office is essential. The ideal candidate will excel in minuting meetings, communicating effectively at all levels, and managing relationships with external advisors. They should be a highly skilled multitasker, capable of prioritising their workload within tight deadlines, and possess strong critical thinking, strategic problem-solving abilities, and confident interpersonal skills. Leading with honesty and integrity is key.

WHAT WE OFFER

• Competitive salary & Profit Share
• Flexible working
• Travel covered to any of our sites (subject to HMRC advisory rates)
• Extensive corporate benefits including, Private Medical, Pension 8% employers’ contribution, Health and Wellness programme, 26 days holidays + your Birthday off + bank holidays and much more…
• Excellent range of learning and development activity to support your career progression.
• Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity.
  To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/
  We are always looking for a variety of new talent to join our teams, to help us grow and innovate as a business. Although you may not have all of the skills listed, many of them may be transferable to other roles within the WATES Group.
  If you would like clarity on any of our vacancies, discuss career opportunities in strict confidence or need anything to make our recruitment process easier, please contact our In-House Recruitment Team directly or via recruitment@wates.co.uk and one of us will get in touch as soon as possible.
  As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.
  Wates Group is one of the largest, and most successful family-owned private construction, development, and property services companies in the UK. We are building a place to work where everyone belongs, by one small act of inclusion at a time. We celebrate difference and welcome diversity.
  As a responsible and inclusive employer, we are committed to equality and are proud to have been recognised for this through a range of accolades including gold accreditation with Investors in People, we are also a Disability Confident employer. Being a family owned, business means we understand and value long term relationships.
  The Wates Group are committed to three ambitious environmental targets for 2025: Zero Waste, and Zero Carbon, from our operations and Positive Nature Enhancement. Wates are pushing to take a leading role in reducing our industry’s environmental impact.

• Provide comprehensive company secretarial support to Board members, including preparing timely documentation and critical business reports.
• Facilitate Board and Committee meetings by preparing agendas, setting deadlines, recording notes, and ensuring follow-up on actions.
• Manage all aspects of the Board meeting lifecycle, including planning, task coordination, and handling key queries.
• Co-ordinate with various departments to collect, organise, and present information, supporting corporate governance initiatives and updates