Board Coordinator

at  Insignia Financial Ltd

Board Coordinator
Location:Melbourne, VIC, AU, 3000

Employment Type: Max Term Full Time

• Maternity Leave cover - Max Term Full-Time contract
• Do you pride yourself on exceptional attention to detail and professionalism?
• Melbourne Location - Hybrid working environment

Are you an organised, articulate, and focused administrator or legal assistant? This is your opportunity to join the Company Secretariat superannuation team at Insignia Financial and advance your career.

• Prepare Board and Committee meeting agendas and collection of information for meetings including coordination of Board and Committee paper and circular resolutions
• Prepare shell minutes and coordinate forward planning for meetings including distribution of Board and Committee meeting packs
• Prepare, organise, and coordinate Board and Committee meeting dates, calendar and invites
• Managing and coordinating Board and Committee meetings on-site or via Zoom (as applicable)
• Maintain confidential records, registers and filing of board paper, correspondence, and related material
• Process invoices and expense claims for payment, adhering to expenses policies and procedures
• Coordinate audit, legal and regulatory information requests
• Monitor shared mailboxes operated by the Company Secretariat team and other general administrative duties
• Assist with Co Sec employee onboarding/offboarding