Board Executive and Company Secretariat Assistant

at  The Crown Estate

Advert Close Date: 15th November 2024
Purpose of role: In this role, the Board Executive Assistant & Company Secretariat Assistant delivers professional, task orientated and highly proficient support to the Company Secretariat team and TCE Board. Responsible for managing the flow of information between the Company Secretariat team, the Board, the Group Leadership Team and other key stakeholders. Through successful stakeholder management, the Company Secretariat & Board Executive Assistant interacts at a senior level with The Crown Estate Board members, the Chief Executive’s office, Strategic Business Unit Leaders and Group Partners, as well as key external stakeholders and customers. This position supports the Deputy Company Secretary in providing proactive and high-quality Board and Committee meeting administration.

Main Accountabilities:

• Deliver high quality administrative support to the executive and non- executive Board Members and Board Counsellors.
• Act as Secretary to, and take administrative ownership of, the Value Creation Committee.
• Responsible for the administration of the board, committee meeting cycle.
• Proactive and efficient Company Secretariat inbox management.
• Coordinate, proactively engage and support projects as advised by the Deputy Company Secretary and Company Secretary.
• Take responsibility and ownership of optimising systems and developing/expanding processes to increase efficiency within the Company Secretariat team.
• Develop strong working relationships with other assistants across the business by being an active, contributory member of the Assistants’ Network.
• Promote and ensure knowledge sharing, consistency in approach and joined up thinking to team actions/events.
• Being responsible for raising Purchase Orders for the Company Secretariat team and managing the team’s corporate card in line with policy.

The Board Executive Assistant & Company Secretariat Assistant member supports the team in building and maintaining constructive and caring working conditions across the team.

Knowledge, experience and skills:

• Experience of providing administrative support at Board level and to senior executives.
• Familiarity with corporate governance.
• Excellent organisational skills with an ability to manage and proactively prioritise workload.
• Fast and accurate working style, with an eye for detail.
• Tactful, resilient, diplomatic with excellent anticipatory skills.
• Highly discrete, maintaining confidentiality at all times.
• Experience of minute taking.

This role is considered key to role modelling, by setting the standard of expected TCE behaviours, and can help to identify areas of development or improvement within other support functions / roles.

We are committed to inclusion and diversity, proudly supporting the Disability Confident employer scheme. We offer flexible application methods and adaptations throughout our recruitment process to ensure candidates have the best possible opportunity to showcase their skills.
If you require any adjustments or have questions about the application process, please contact us at careers@thecrownestate.co.uk