Board Liaison and Administrator

at  WESTPAC BANKING CORPORATION

JOB DESCRIPTION

• Permanent, full time
• Sydney Location
• Flexible work arrangements

HOW WILL I HELP?

We are looking for a new Board Liaison to join our team! In particular, the role involves significant organisation and planning, attention to detail, and the ability to liaise with a wide range of internal and external stakeholders.

Key responsibilities include:

• Managing Board and Committee meeting calendars, including co-ordinating director diaries, room bookings and catering
• Managing the receipt and uploading of Board and Committee papers to the Diligent platform
• Co-ordinating Board and Committee attendees
• Preparing extracts of minutes and responding to requests for past papers
• Providing administrative support to the Group Subsidiaries Secretariat
• Onboarding new Non-Executive Directors and Wealth Services Secretariat team members
• Paying invoices, processing expenses and reconciling ASIC fee payments and ASIC invoices
• Providing support to the Head of Group Subsidiary Governance and the Head of Westpac Secretariat on administrative and board co-ordination-related matters and other Westpac Group matters, as required.

• Managing Board and Committee meeting calendars, including co-ordinating director diaries, room bookings and catering
• Managing the receipt and uploading of Board and Committee papers to the Diligent platform
• Co-ordinating Board and Committee attendees
• Preparing extracts of minutes and responding to requests for past papers
• Providing administrative support to the Group Subsidiaries Secretariat
• Onboarding new Non-Executive Directors and Wealth Services Secretariat team members
• Paying invoices, processing expenses and reconciling ASIC fee payments and ASIC invoices
• Providing support to the Head of Group Subsidiary Governance and the Head of Westpac Secretariat on administrative and board co-ordination-related matters and other Westpac Group matters, as required