Boarding School Secretary

at  Swiss International Scientific School in DubaiUnited Arab Emirates

POSITION REQUIREMENTS

Education • Educated to A or IBDP level
Experience • Minimum of 5 years of secretarial experience preferably in a boarding or
secondary school setting

This not an exhaustive list of all duties/responsibilities:

Administration

• Generate weekly reports from iSAMs, ORAH and school platforms for Boarding Leadership.
• Maintain accurate attendance records for all boarding students, liaising with Secondary School Secretary when necessary.
• Coordinate collation of student flight details for breaks, including assigning staff for student pick up and drop off, communication with parents and booking of transportation.
• Generate the daily message for the boarding team.
• Ensure the completion of boarding registration for boarding school students’ attendance in ORAH, including students who are late to roll call.
• Manage the Boarding Helpdesk, liaising with relevant parties on resolutions of concerns.
• Coordinate trip and event organization, including the completion of the trips and event forms.
• Coordinate medical, and dental appointments for boarding students as requested.
• Coordinate “off-site permission” requests in conjunction with Boarding Leadership.
• Maintain student files, ensuring all visa, medical, contact, and academic information is up to date.
• Maintain meeting minutes and communicate meeting minutes when required.
• Contact boarding staff on duty where registration is incomplete, or not updated.
• Arrange bus transportation and canteen when needed for trips and events.
• Maintain, and report, monthly canteen meal records for all boarding students.
• Register boarding students for ASA each term in Schools Buddy in liaison with the ASA team, boarding parents, and boarding students.
• Liaise with the school administration team in maintaining up to date academic data for boarding students.
• Generate weekly pastoral and academic data reports.
• Coordinate exeat leave verification phone calls to ensure high levels of safeguarding practice.
• Arrange interviews for prospective boarding staff members including Zoom/Skype interviews.
• Arrange interviews for prospective boarding students including Zoom/Skype interviews.
• Generate relevant posters, and templates, for the display of information.
• Communicate information regarding new students, change in status and taster days to the relevant staff members.

Detailed Job description is placed in the description below.