Booking Clerk, Cardiac Surgical Procedures - Royal Columbian Hospital

at  Fraser Health

Salary range: The salary range for this position is CAD $29.40 - $29.40 / hour Why Fraser Health?:
We are currently looking to fill a Part-Time opportunity for a Booking Clerk at Royal Columbian Hospital located in New Westminster, B.C.

EXPERIENCE THE EXCEPTIONAL BENEFITS OF WORKING WITH US INCLUDING:

• Comprehensive, 100% Employer-Paid Benefits: Enjoy peace of mind with full coverage.
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive an 87% top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
• Additional employee discounts and perks available
• Eligibility based on employment status

Detailed Overview: This position prepares, maintains, distributes and makes revisions to the Inpatient/Outpatient OR Surgical slates using a computerized scheduling system, subject to review by a Registered Nurse, Physician or designate. Maintains patient and surgical information by entering data into the computer and reviewing booking forms and filing other records related to booking procedures. Communicates with other surgical staff, medical offices and various hospital departments regarding surgical bookings, changes and revisions to surgical slates; inputs data into Cardiac Registry Data Base and prepares statistical reports required by the Ministry of Health. Responsibilities:

• Reviews surgical booking packages for completeness such as surgery/procedure to be performed, lab work, pre-admission tests, special equipment needs, surgical assists and computer documentation as per established policies and procedures.
• Schedules Inpatient and Outpatient Interventional procedures for Cardiac Services. Books appointments in OR slate upon receipt of request or requisition. In collaboration with the physician, assigns patients to the surgical slates according to type and expected duration of surgery.
• Prepares, updates and distributes surgical slates using a computerized scheduling system by gathering patient information such as patient’’s name, type of surgery/procedure and attending physician.
• Adjusts the initial surgical slate using information such as changeover procedures, equipment requirements and staffing needs according to established procedures.
• Coordinates activities with the inpatient/outpatient surgical medical staff, medical offices and various departments regarding surgical bookings. Notifies appropriate areas of discrepancies or adjustments to be made to the surgical OR slate.
• Inputs patient information into computerized system(s); develops and maintains current computerized waiting list for outpatient surgical procedures as required; enters, reconciles and/or cancels patient information in meditech and outpatient surgical patient registry and enters surgical clarification/completion data into the electronic medical record. Monitors outpatient surgical cancellations and reschedules according to established policies and procedures.
• Enters patient data into the Cardiac Registry Data Base. Assists in the preparation of statistics and waitlists by running reports as required by the Ministry of Health.
• Reviews and maintains current records for physician vacations, on-call schedules, requests and acceptance of unused surgical blocks in order to effectively book procedures. Makes revisions to booking model and reviews bookings which have not been scheduled. Verifies and enters cancellations; re-files or returns documentation to physician offices.
• Maintains filing systems by performing duties such as indexing, labeling and filing materials.
• Performs other related duties as required.

Qualifications: Education and Experience
Grade 12 and three years’ recent related experience or an equivalent combination of education, training and experience.

SKILLS AND ABILITIES

• Ability to keyboard at 45 w.p.m.
• Knowledge of medical terminology.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

• Reviews surgical booking packages for completeness such as surgery/procedure to be performed, lab work, pre-admission tests, special equipment needs, surgical assists and computer documentation as per established policies and procedures.
• Schedules Inpatient and Outpatient Interventional procedures for Cardiac Services. Books appointments in OR slate upon receipt of request or requisition. In collaboration with the physician, assigns patients to the surgical slates according to type and expected duration of surgery.
• Prepares, updates and distributes surgical slates using a computerized scheduling system by gathering patient information such as patient’’s name, type of surgery/procedure and attending physician.
• Adjusts the initial surgical slate using information such as changeover procedures, equipment requirements and staffing needs according to established procedures.
• Coordinates activities with the inpatient/outpatient surgical medical staff, medical offices and various departments regarding surgical bookings. Notifies appropriate areas of discrepancies or adjustments to be made to the surgical OR slate.
• Inputs patient information into computerized system(s); develops and maintains current computerized waiting list for outpatient surgical procedures as required; enters, reconciles and/or cancels patient information in meditech and outpatient surgical patient registry and enters surgical clarification/completion data into the electronic medical record. Monitors outpatient surgical cancellations and reschedules according to established policies and procedures.
• Enters patient data into the Cardiac Registry Data Base. Assists in the preparation of statistics and waitlists by running reports as required by the Ministry of Health.
• Reviews and maintains current records for physician vacations, on-call schedules, requests and acceptance of unused surgical blocks in order to effectively book procedures. Makes revisions to booking model and reviews bookings which have not been scheduled. Verifies and enters cancellations; re-files or returns documentation to physician offices.
• Maintains filing systems by performing duties such as indexing, labeling and filing materials.
• Performs other related duties as required