Bookkeeper and Payroll Administrator

at  Cochrane Area Humane Society

The Bookkeeper is responsible for accurately maintaining the accounting records for the Cochrane & Area Humane Society (“CAHS” or the “Society”), as well as payroll and HR administration.
This is a 20-hour work week with a salary range of $27-$30/hour. The position requires some flexibility recognizing certain times of the year can be busier than others. This is mainly a work from home position with some duties being completed on site at CAHS.

Position Responsibilities:

• Oversee the proper entry of till sales, donations, grants, fundraising and other receipts
• Complete all accounts receivable entries into QuickBooks, including till receipts (ensuring they balance) and online payments from seminars, programs, etc.
• Complete all accounts payable entries into QuickBooks: paying invoices and entering preauthorized and online payments
• Handle payroll processing through Ceridian - enter and verify payments and processing for accuracy

• Handle HR administration:

• Benefits administration, WCB and new hire documentation

• Society’s files and Management & Employee Manual
• Vacation, in lieu, illness and personal business days tracking
• Annual review of the new hire package for updates and enhancements

• New hire enrollment

• Statistical reporting of staff turnover and demographics for Office Supervisor

• Pay invoices charged to Casino and track for annual reporting

• Maintain CAHS municipality bylaw services and sponsor invoices
• Liaise with the Office Supervisor; track grant funds and provide final reporting and accounting as required
• Create and post journal entries for payroll, prepaids, deferred operating, capital and casino income, grant reallocations, donations in kind and other adjustments as required
• Extract and enter monthly donations (PAWS, Gift Tool, Canada Helps, United Way and Benevity) and reconcile with Sumac entry by administration staff
• Process monthly EFT donations through the bank
• Calculate and enter accrued GIC interest and offset when redeemed
• Enter monthly donations in kind and inventory adjustments
• File T4A slips for scholarships awarded
• Complete or assist with the completion of financial reports for review by the Executive Director and or the Treasurer
• Review and update the Charts of Accounts and other records as required
• Complete monthly bank reconciliations
• Provide information for the Annual Charity Information Return (T3010) for preparation by the Treasurer
• Prepare and submit quarterly GST remittances; complete journal entries to record in QuickBooks
• Review and approve year end Ceridian reports in preparation for annual T4 processing
• Prepare and file annual WCB assessment
• Prepare information for annual AGLC casino reports and CAHS raffle reporting including transfer of funds as raffles occur
• Complete Statistics Canada reporting on a monthly basis
• Respond to Treasurer and Executive Director queries as requested
• Liaise with ATB and Bow Valley Credit Union with respect to GIC’s and optimization of interest on accounts, maintain an optimal balance of funds in Operating and Savings accounts
• Act as liaison with the external auditor, provide necessary paperwork and be available to answer questions to assist in the year-end audit
• Participate annually in the budget process with respect to salary and benefit estimates
• Implement annual salary increases and prepare documentation for employee files
• Implement benefit rate changes as per annual renewal
• Review and enhance Bookkeeper procedures as they occur and efficiency of online payroll processing as available
• Always use discretion and good judgment to ensure the good reputation of the Society
• Be familiar with and support the mission and goals of CAHS
• Always conduct yourself in a professional and courteous manner while working at CAHS
• Perform other duties and special projects as assigned by the Executive Director

QUALIFICATIONS AND SKILLS:

• Accounting Diploma or underway in the 3rd or 4th year of an Accounting Degree program at a recognized post-secondary institution or proven bookkeeping experience
• Familiarity with QuickBooks or similar accounting software
• Knowledge of computers and common software applications
• Proficient in Microsoft Word and Excel
• Excellent written and verbal communication skills
• Strong interpersonal and organizational skills and willingness to adhere to good standards of operational procedures, productivity and time management
• Ability to work closely with other staff in a positive, practical manner
• Non-profit experience an asset
• Genuine concern for the welfare of animals
  Please note: Only those candidates considered for the position will be contacted.
  Job Type: Part-time
  Pay: $27.00-$30.00 per hour
  Expected hours: 20 per week

Benefits:

• Dental care
• Extended health care
• Paid time off
• RRSP match
• Vision care

Work Location: Hybrid remote in Cochrane, AB T4C 0A

• Oversee the proper entry of till sales, donations, grants, fundraising and other receipts
• Complete all accounts receivable entries into QuickBooks, including till receipts (ensuring they balance) and online payments from seminars, programs, etc.
• Complete all accounts payable entries into QuickBooks: paying invoices and entering preauthorized and online payments
• Handle payroll processing through Ceridian - enter and verify payments and processing for accuracy
• Handle HR administration