Bookkeeper

at  Niks Services Limited

POSITION OVERVIEW

This position is responsible for day to day maintaining accurate records of our business’s day-to-day financial operations, including transactions, payroll, and preparing financial reports. The successful candidate will be required to work in the office, not remotely. Working hours are from 7:30 AM to 3 PM, Monday to Friday and Saturday upon request.
Key Responsibilities:

(Responsibilities are illustrative and not inclusive and may vary with individual assignment.)

• Record day-to-day financial transactions, including sales, purchases, receipts, and payments.
• Maintain and balance financial accounts/ general ledger using Xero or related software.
• Use accounting software to prepare and manage quotes, invoices, purchase orders, credit notes, and bank deposits.
• Maintain an organised record of financial documents, including all invoices, purchase orders, and credit notes for compliance and auditing purposes.

• Monitor and manage cash flow, accounts payable, and accounts receivable, ensuring all payments and receipts from suppliers and clients are accurately recorded.

• Generate weekly reports on Account Receivable and follow up with clients to ensure timely payments and address any overdue accounts promptly.

• Generate weekly reports on Account Payable and crosscheck with our cash flow to ensure timely payments.

• Prepare and produce financial statements, budget and expenditure reports and analyses using accounting software packages.

• Collect weekly timesheets from all staff members and cross-check timesheets against staff rosters for accuracy.

• Prepare payslips based on verified timesheets and obtain the director’s approval for the payslips.

• Process weekly payroll and ensure timely payment of wages for staff.

• Generated any financial reports required by directors in a timely manner.

• Perform account reconciliation against third-party statements, including bank or supplier statements.

• Verify and resolve discrepancies between bank statements and company records, and report irregularities to management.
• Prepare GST for the accountant in accordance with tax regulations.
• Perform other general administrative tasks related to finance as requested by the director.

Work Experience & Skills

• NZQF Level 4 qualification or above, or at least one years of relevant experience
• Solid financial skill and experience, with an excellent understanding of accounting principles and financial reporting.
• Proven to have a sound knowledge of Xero accounting software.

• Computer literacy with good working knowledge of Microsoft office and Google for Business applications.

• High level of integrity and trustworthiness in handling sensitive financial information. - Strong organizational and time management skills.

• Responsible and ability to multitask and work independently with minimum supervision and as part of a team.

• Excellent communication skills.
• Good analytical and problem–solving skills

• Record day-to-day financial transactions, including sales, purchases, receipts, and payments.
• Maintain and balance financial accounts/ general ledger using Xero or related software.
• Use accounting software to prepare and manage quotes, invoices, purchase orders, credit notes, and bank deposits.
• Maintain an organised record of financial documents, including all invoices, purchase orders, and credit notes for compliance and auditing purposes.
• Monitor and manage cash flow, accounts payable, and accounts receivable, ensuring all payments and receipts from suppliers and clients are accurately recorded