Bookkeeper - Part Time

at  Ashwood Glen

JOB OVERVIEW

We are seeking a highly organized and detail-oriented Part-Time Accountant to manage the financial records of our organization. As a key member of the finance team, the bookkeeper will be responsible for maintaining accurate financial data, processing transactions, and assisting with budgeting and reporting. The ideal candidate will be proficient in bookkeeping software and possess strong analytical skills to ensure financial accuracy and compliance.

QUALIFICATIONS

• Education: Associate’s degree in Accounting, Finance, or related field (Bachelor’s degree preferred).
• Experience: Minimum of 3-5 years of experience in bookkeeping or accounting. Prior in-house bookkeeping experience is highly preferred.

SKILLS:

• Proficiency with accounting software (QuickBooks)
• Strong knowledge of accounting principles and practices
• Experience with payroll processing and tax filings
• Excellent attention to detail and organizational skills
• Strong verbal and written communication skills
• Ability to manage multiple tasks and meet deadlines

Record Keeping & Data Entry

• Input financial transactions into accounting software (e.g., QuickBooks).
• Maintain accurate records of invoices, receipts, payments, and other financial documents.
• Organize and categorize transactions based on their type (e.g., expenses, revenues, assets).

Bank Reconciliation

• Reconcile bank statements with the company’s financial records.
• Investigate discrepancies and resolve any errors or discrepancies between the bank account and books.

Accounts Payable & Receivable

• Process incoming payments and issue receipts.
• Prepare and send invoices to clients/customers.
• Follow up with overdue payments and send reminders.
• Prepare and process vendor bills, ensuring timely payments.

Payroll Processing

• Track employee hours and calculate payroll.
• Ensure all payroll deductions (taxes, benefits, etc.) are applied correctly.
• Issue payroll and provide necessary tax forms at year-end.

Financial Reporting

• Prepare monthly, quarterly, or annual financial statements (balance sheet, income statement).
• Provide summaries of accounts for internal use or for management meetings.
• Prepare any necessary reports for tax filings or audits.

Cash Flow Management

• Monitor company cash flow, ensuring sufficient liquidity for operational needs and advising on cash management strategies.

Expense Management

• Monitor and categorize business expenses to track the budget.
• Assist in preparing expense reports or summaries for management.

Compliance

• Assist with preparing and submitting tax forms /reports for regional funding
• Track important deadlines for tax payments.
• Maintain records for tax audits and prepare necessary documentation for accountants or tax professionals.

File Organization & Documentation

• Maintain physical or digital files for all financial documents, ensuring they are easily accessible.
• Organize receipts, invoices, and contracts, ensuring compliance with legal or regulatory requirements.

Communication

• Communicate with clients, vendors, and employees regarding financial matters (e.g., overdue payments, discrepancies).
• Coordinate with external accountants or auditors as needed for monthly reconciliation and annual audits or tax filing.

General Office Support

• Handle administrative tasks related to finance, such as maintaining office supplies.
• Schedule meetings or support team members with finance-related queries.