Bookkeeping and HR Specialist

at  Global Sanctuary for Elephants

Bookkeeping & HR Specialist
Job Summary:
Global Sanctuary for Elephants, a 501 (c)(3) US nonprofit organization headquartered in Brentwood, Tennessee, is seeking an experienced Bookkeeping & HR Specialist to support our mission of protecting, rescuing, and providing sanctuary for elephants worldwide.
In our effort to honor the integrity of the sanctuary and the spirit of the elephants we support, each and every function at GSE is carried out with the highest level of diligence and respect. We believe every elephant is an individual. As such, we know that every positive action and job performed is fundamental to the healing process and joy each elephant experiences in the sanctuary. As a dedicated team player, you will collaborate with the development team, Communication and Outreach Director, and Executive Director to help provide support for all business functions of the organization.
Our culture is one of connection, collaboration, and high performance, where diversity of perspective is valued, and well-being is prioritized.

Accounting:

• Maintain Quickbooks for Nonprofits - entering expenses and revenue.
• Reconcile the books on a monthly basis in accordance with GAAP.
• Collaborate with the development team on month-end reconciliation with the donor database, ensuring restricted funds are accurately coded in QB.
• Initiate and maintain financial reports as necessary for leadership review, board meetings, and annual audit.
• Work with the CEO to prepare quarterly financials for the board.
• Work with the CEO on the annual budget process.
• Manage program budgets and provide regular updates to the CEO and Development Director.
• Organize and manage documents for the yearly audit, ensuring all files are properly secured and stored.
• Prepare the close of fiscal year, working with a CPA firm to submit the annual 990.
• Coordinate the annual audit with external auditors, development team, and the CEO
• Work with CEO to establish all policies and procedures are up to date, including finance policy updates required by GAAP.
• Manage cash flow by forecasting cash balances on a monthly basis.
• Serve as primary point of contact for all vendors, managing contracts, and monitoring and paying invoices.
• Manage banking relationships and provide updates to CEO on variances.

HR:

• Oversee the processing of biweekly payroll, maintining accurate employee PTO and digital payroll records. (via PayChex)
• Ensure GSE employee handbook and all policy and procedures manuals are updated.
• Maintain all HR records including, but not limited to, employee and independent contractor contracts, resumes, W2/W4 forms, etc.
• Assist in drafting and updating job descriptions, scheduling job postings, and managing interview schedules.
• Oversee the annual renewal process for insurance policies, workers’ compensation, liability, commercial umbrella policies, etc. This includes annual audits for these providers and services as needed.
• Research new 401K program options, making recommendations to CEO.
• Work with department heads to prepare and present bi-annual reviews

General Admin:

• Work with external solicitation permit company to ensure state applications and fees are submitted and paid on time.
• Ensure good internal controls are in place. Report weaknesses to the CEO and suggest improvements, best practices, and remedies.
• Help create templates/rules that can be used by partner sanctuaries during early implementation.
• Work with development team on grant applications, compliance, and record keeping.
• Identify, analyze, and improve existing business processes to optimize performance.
• Attend virtual meetings and communications with team members.

Skills:

• Minimum 2-3 years of experience in bookkeeping and financial management. Preference for experience with nonprofit accounting.
• Proficient in Quickbooks and donor database management.
• Strong analytical and critical thinking skills with excellent written and verbal communication skills.
• High level of attention to detail and highly organized.
• High level of integrity with demonstrated ability to exercise tact and good judgment.
• Ability to manage multiple projects and prioritize tasks in a matrixed organization structure.

Additional Information
25-30 hrs/wk, Non-Exempt, Remote position. Flexible Work Schedule (does require some availability to work between 8:00 am – 5:00 pm Mon-Fri). Benefits include vacation pay, holiday pay, sanctuary visitation after the first year, maternity leave, mobile phone stipend, and employee perks/discount program access. Flexible work arrangement in a permanent work-from-home remote position. Starting Salary Range: $24-26 /hr.

Please refer the Job description for details