Branch Administrator & Accounts Receivable Clerk

at  Leavitt Machinery Canada Inc

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years.
Leavitt Machinery is now an integral entity within the Venturis group of companies, an integrated and expanding network of businesses, including over 60+ branches and 1400+ employees across Canada and the USA. Venturis Capital strategically invests in visionary and values-driven organizations, with expertise in the material handling equipment industry.
With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

THE OPPORTUNITY

Leavitt Machinery is looking for a customer service-oriented Branch Administrator & Accounts Receivable Clerk to join our team in Belle River, Ontario. As the Branch Administrator & AR Clerk, you will be responsible for greeting and directing customers and visitors in a professional and friendly manner, as well as processing invoices and following up on outstanding payments.

REQUIRED SKILLS & QUALIFICATIONS

The ideal candidate will possess the following skills, knowledge, and competencies:

• Previous reception and/or customer service experience
• Previous accounts receivable and/or invoicing experience is a strong asset
• Strong proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Excellent organizational skills, planning skills, and multitasking ability
• Strong interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels

As the Branch Administrator & AR Clerk, your key responsibilities will include:

• Perform branch reception duties, including answering phone calls, collecting pertinent information, and directing walk-in visitors at the branch
• Coordinate shipments and interoffice mail
• Create invoices, send invoices to customers, and submit invoices into portal
• Track invoices, process incoming payments, and deposit cheques
• Order and maintain office supplies and branch marketing items
• Assist Service Dispatchers with the coordination of jobs for Technicians
• Enter safety data into the safety filing system and maintain up to date safety records
• Complete expense reports and provide clerical support for all departments including sales, rentals, parts, and service