Branch Administrator

at  BrightView Landscapes

Description
At BrightView, the best teams are created and maintained here. If you are searching for your next fulfilling career, picture yourself on a best-in-class team where you can grow to be your brightest. We’re looking for a Branch Administrator. Can you picture yourself here?

HERE’S WHAT TO KNOW ABOUT WORKING HERE:

Here at BrightView, we’re as passionate about caring for our clients as we are about caring for each other. Though we’re the nation’s leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.
If you’re looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you just might have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there’s no limit to what we can do, and what you can achieve.

HERE’S WHAT YOU’D DO:

You’d be the glue that holds the branch together, supporting your team and Branch Manager by handling the administrative functions of the branch. You’d serve as the key contact for employees, clients, regional management, and corporate.

YOU’D BE RESPONSIBLE FOR:

• Payroll:
• Ensuring all hourly personnel, weekly timesheets and changes are accurately entered into the payroll system on-time
• Entering and updating work orders and cost codes for the weekly labor posting
• Accounting Administration:
• Generating the weekly aged account receivables report and conducting client follow-up
• Advising on the most appropriate and effective collection methods, communications, and resources; participating in collection actions as needed
• Managing purchasing orders and accounts payable invoices, including weekly reporting
• Keeping work order logs and client billing files up-to-date
• Preparing month-end and monthly close material as directed by the Controller and Branch Manager
• General office duties:
• Answering phones and greeting guests
• Ordering supplies, filing, and management of incoming and outgoing mail
• Preparing client proposals, contracts, and correspondence
• Human Resources:
• Preparing and maintaining new hire packets, employee personnel files, and I-9 binders
• Coordinating uniform ordering, distribution, and returns
• Workers compensation & OSHA reporting