Branch Administrator

at  Leavitt Machinery Canada Inc

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years.
Leavitt Machinery is now an integral entity within the Venturis group of companies, an integrated and expanding network of businesses, including over 60+ branches and 1400+ employees across Canada and the USA. Venturis Capital strategically invests in visionary and values-driven organizations, with expertise in the material handling equipment industry.
With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

THE OPPORTUNITY

Leavitt Machinery is looking for an organized and customer-oriented Branch Administrator to join our team in Stratford, Ontario. As the Branch Administrator you will be responsible for greeting and directing customers and visitors in a professional and friendly manner, both in person and over the phone.

REQUIRED SKILLS & QUALIFICATIONS

The ideal candidate will possess the following skills, knowledge, and competencies:

• 1-2 years of experience in a related field
• Post-secondary degree or diploma in a related field considered an asset
• Working knowledge of Microsoft Office Suite and Microsoft programs is required, including Outlook, Excel, Word, and Access
• Ability to excel in a fast-paced work environment
• Strong verbal and written communication skills
• Ability to build and maintain effective working relationships
• Highly organized, reliable, and a self-starter with good time management skills
• A team player and strong multi-tasker with a generally positive and pleasant demeanor

As the Branch Administrator your key responsibilities will include:

• Branch reception duties, including answering phone calls, collecting pertinent information, and transferring callers to the right contact as needed
• Greeting and directing walk-in visitors at the branch
• Coordinating and distributing interoffice mail
• Supporting with shipping and receiving duties as needed
• Ordering and tracking office supply orders, marketing items, and vendor servicing of the branch
• Tracking invoices, including contacting vendors for Parts and Service invoices
• Safety administration and document filing
• Assisting others in the branch with submitting expense claims
• Managing and reconciling branch petty cash
• Coordinating quoting for facilities work, including gathering approvals and POs from the Facilities department
• Arranging branch related activities and preparing the boardroom as needed for interviews, training sessions, and other meetings
• Arranging meals for luncheons as needed