Brand and Innovative Marketing (BIM) Partnerships Officer

at  WWFPhilippines

The Administrative Assistant will provide a vital support role to WWF-Philippines. This position is responsible for providing essential administrative, clerical, and liaising services to ensure operational efficiency.
Project/Unit: HR & Administrative Unit
Location: WWF-Philippines Headquarters, Quezon City

• Assists in handling office tasks, such as filing, generating reports, and presentations, setting up for meetings, and re-ordering supplies.
• Responsible for answering phone calls and receiving walk-in guests in WWF-Phlippines’ headquarters in Quezon City.
• Assists in facilitating interdepartmental communications and interaction between internal and external parties.
• Ensures that the office is well-maintained, organized and secured.
• Ensures all billings and invoices of all service providers and suppliers are properly forwarded to the respective unit for payment processing. That includes monitoring of payment of all 3rd party providers.
• Acts as person-in-charge for conferences organized by WWF-Philippines, such as function room reservations, logistics, food & beverage, and other arrangements necessary for its conduct.
• Helps maintain project equipment inventory.
• Prepares documents necessary for the purchase of supplies, equipment, and requests for service providers.
• Follows up payments and facilitates admin coordination with other WWF units and projects.
• Supports workplace administrative and logistical requirements, such as office rental contract renewal, accounting-related activities, and others.
• Helps source vendors needed by the organization in the conduct of its operations.
• Handles and facilitates routing of important documents for approval/signature, notarization, and other admin-related requests;
• Helps monitor the company credit card, and service provider tracking/monitoring sheet.
• Performs other relevant tasks that may be assigned from time to time.