Breast Services NBSS Administrator

at  North Tees Hartlepool NHS Foundation Trust

To provide a secretarial service supporting consultants with administrative duties, using office machines and the National Breast Screening computer system. Be responsible for arranging and following up on pathology and x-ray reports. Ensuring consultants/associated medical staff are aware of results, particularly results with abnormalities or of key importance. Maintain up to date records and arrange appointments for specific conditions/investigations.
Adhering to the two-week rule. Checking, authorising and booking symptomatic breast appointments in accordance with current guidelines. Using Trakcare (hospital administration system), CRIS (radiology system). Booking future follow up mammography appointments.
To administrate the registering, allocating of appointments and producing results for High Risk genetic clients onto the National Breast Screening system as per national guidelines. To administrate Interval Cancers onto the National Breast Screening system. To obtain images and histopathology for all breast cancers diagnosed in other hospitals. To input biopsies on NBSS and conduct relevant audits as per national guidelines.
Managing the invitation and results of National Breast Screening high-risk clients. Using own initiative and judgement, within broad guidelines, regarding incoming telephone calls for GPs, patients/relatives/PCTs and local authorities. Act independently in support of the consultant, prioritise and book appointments, collation of clinics. Undertake appropriate secretarial duties, telephone calls, filing and photocopying.
Collate, organise, attend weekly Multi-Disciplinary team meetings, and provide an administrative role whilst there. Inputting of Breast Screening patients data to produce screening and recall assessment in accordance with the Right Result Protocol of the NHSBSP. Inputting of accurate information regarding biopsies to comply with QA standards with regard to statistical reports (KC62s and BASO) for the Trust to the Department of Health. Carry out timely and effective administration in the invitation of clients to the National Breast Screening Programme.
To include identifying clients to be screening, screening lists and booking appointments. Liaising with GPs, patients and using BS Select. Provide support to Band 2 Clerical Officers within the unit and assist in training for new members of staff. The post holder is required to deal with clients, often, in an emotional/distressed state.
The role includes typing documents of a distressing nature, communicating with clients and their relatives. Dependant on service need other duties may be allocated by the Breast Services Office Manager. A Job description and personal specification is attached to this advert

Please refer the Job description for details