Bristol Team Assistant
at CBRE
Bristol, England, United Kingdom -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 21 Nov, 2024 | Not Specified | 22 Aug, 2024 | N/A | Microsoft Office,Writing,Interpersonal Skills,Communication Skills,Outlook,Flexible Approach,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
PERSON SPECIFICATION/REQUIREMENTS
- Maintains a positive attitude towards routine tasks
- Accurate and exceptional attention to detail
- Pro-active and enjoys working autonomously and as part of a wider team
- Proficient in using Microsoft Office (Word, Excel, Outlook)
- Flexible approach to work
- Excellent communication skills, both verbally and in writing
- Team player with good interpersonal skills
- Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
- Ability to work well in a pressured office environment and with a team
Responsibilities:
ROLE PURPOSE
The role provides administrative support to the Markets business in Bristol, including the general day-to-day running of the office. Responsibilities include setting up client meetings with refreshments, managing the meeting room diary, and other related tasks.
KEY RESPONSIBILITIES
- Reception / front of house duties
- Greeting clients, making drinks, etc
- Looking after meeting rooms / setting up meeting rooms for meetings / booking meeting rooms
- Organising/assisting with internal office events
- Making travel arrangements for staff, including trains, hotel, flights
- Job setups to include registering any new clients and for IDA’s
- Carrying out conflict checks
- Creating property plans using the correct software
- Working closely with the three other support staff to ensure deadlines are met
- Creating new and updating opportunities on Client IQ
- Support for OPRE/ Lease Consultancy team
- Manage office Barclaycard spending & collate monthly spreadsheet/receipts
- Coding up Envirorisk and Groundsure invoices
- Office maintenance duties including servicing printer, office shredding, ordering stationery etc
- Assisting with onboarding of new staff
- Management of IT assets i.e company laptops, mobile phones
- Arranging staff headshots with professional photographer
- Updating internal documents such as office organogram on a regular basis
- Management of keys for Property Management Keys – logging and tracking. Releasing to authorised persons.
- Set up IT for meeting rooms prior to prearranged meetings/events.
- Liaison with EQ building management team in respect of events and distribution of EQ communications.
- Other ad-hoc administrative duties, as required.
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Human Resources/HR
HR / Administration / IR
HR
Graduate
Proficient
1
Bristol, United Kingdom