Bristol Team Assistant

at  CBRE

PERSON SPECIFICATION/REQUIREMENTS

• Maintains a positive attitude towards routine tasks
• Accurate and exceptional attention to detail
• Pro-active and enjoys working autonomously and as part of a wider team
• Proficient in using Microsoft Office (Word, Excel, Outlook)
• Flexible approach to work
• Excellent communication skills, both verbally and in writing
• Team player with good interpersonal skills
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Ability to work well in a pressured office environment and with a team

ROLE PURPOSE

The role provides administrative support to the Markets business in Bristol, including the general day-to-day running of the office. Responsibilities include setting up client meetings with refreshments, managing the meeting room diary, and other related tasks.

KEY RESPONSIBILITIES

• Reception / front of house duties
• Greeting clients, making drinks, etc
• Looking after meeting rooms / setting up meeting rooms for meetings / booking meeting rooms
• Organising/assisting with internal office events
• Making travel arrangements for staff, including trains, hotel, flights
• Job setups to include registering any new clients and for IDA’s
• Carrying out conflict checks
• Creating property plans using the correct software
• Working closely with the three other support staff to ensure deadlines are met
• Creating new and updating opportunities on Client IQ
• Support for OPRE/ Lease Consultancy team
• Manage office Barclaycard spending & collate monthly spreadsheet/receipts
• Coding up Envirorisk and Groundsure invoices
• Office maintenance duties including servicing printer, office shredding, ordering stationery etc
• Assisting with onboarding of new staff
• Management of IT assets i.e company laptops, mobile phones
• Arranging staff headshots with professional photographer
• Updating internal documents such as office organogram on a regular basis
• Management of keys for Property Management Keys – logging and tracking. Releasing to authorised persons.
• Set up IT for meeting rooms prior to prearranged meetings/events.
• Liaison with EQ building management team in respect of events and distribution of EQ communications.
• Other ad-hoc administrative duties, as required.