Budget Assistant

at  International Organization for Migration

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Position Title : Budget Assistant
Duty Station : Geneva, Switzerland
Classification : General Service Staff, Grade G6
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 01 October 2024
Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.

EDUCATION

• Bachelor’s degree in Business Administration or related fields from an accredited institution

with four years of relevant professional experience; or,

• High school diploma with six years of relevant professional experience.

EXPERIENCE

• At least four years (six years for high school diploma holders) of experience in accounting and

finance;

• Experience in working in a multilateral system, preferably UN context, with deep familiarity of

the UN system, its secretariat, agencies, funds, programmes and organizations; working also

closely with international agencies, NGOs and other stakeholders, and governments;

• Experience in enterprise resource planning systems, Microsoft Office (Word, Excel, Outlook,

etc.), and in integrated financial management information system (ERP) relevant to accounting

and finance such as Oracle or similar; and,

• Experience of working in the field mission(s) is highly desirable.

SKILLS

• Knowledge of IOM financial management procedures and policies;
• Knowledge of IOM budget planning software;
• Excellent written and oral communication skills;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• High sense of responsibility and motivation;
• Proven track record to work independently and good planning and organizational skills;
• Proven capacity to establish and maintain effective partnerships and working relations

internally and externally;

• Excellent communication skills, especially in a multilingual setting; advanced writing skills

particularly important;

• Knowledge of IOM/UN regulations, policies and procedures;
• Proven ability to work effectively and harmoniously within a team of colleagues from varied

cultures and professional backgrounds;

• Excellent analytical skills, ability to solve complex finance related problems and provide advice

to mission finance staff and project managers on accounting matters; and,

• Tact and discretion in managing relationships.

1. Assist the BUD Division team members in the preparation of budget related documents,
   including but not limited to the Annual Programme and Budget and its revision and summary
   update, by drafting the relevant tables, graphs, data and descriptive elements assigned.
2. Support the preparation on a regular basis internal monitoring reports and subsequently liaise
   with DHR to ensure that the core funded staffing structure is accurately reflected in the ERP.
3. Assist in closely monitoring the budget versus actual financial data in relation to the core
   budget allotments to HQ units and in the field and provide technical advice and input to facilitate
   the appropriate and coherent utilization of budget allocations.
4. Provide technical budgetary support to facilitate compliance of core funded administrative
   activities with IOM rules, regulations, policies and strategies, and implementation of any relevant
   internal standard operating procedures (SOPs).
5. Bring any relevant administrative, financial, and budgetary issues to the attention of the
   supervisor.
6. In coordination with the supervisor, create and maintain in the ERP the structure of the core
   funded projects for HQ.
7. Assist the supervisor and other BUD Division Team members in the preparation of the annual
   core budget allotments to individual units and/or missions, including periodic updates, whenever
   applicable.
8. Assist the BUD Team members in preparing documents, dashboards, presentations, charts,
   tables, and statistics, including through merging relevant information from large datasets, for
   analyses and preparation of budget related reports.
9. Prepare and review the monthly projectization of core funded positions at HQ including
   forecasts of resources allocation to facilitate decision-making regarding utilization of eventual
   savings.
10. Assist with the coordination process of contract extensions, vacancy notices, and travel
    authorizations.
11. Review the request of funding for the UN engagement related costs and upon coordination
    with the supervisor liaise with the requesting offices. Ensure regular monitoring of related budget
    execution.
12. Perform such other duties as may be assigned.