Budget Coordinator (Administrative Analyst/Specialist, Non-Exempt I)

at  California State University

Job no: 537442
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Description

POSITION SUMMARY:

Are you detail-oriented and passionate about managing budgets and financial operations? As the Budget Coordinator for the Office of Educational Opportunity Programs, Outreach and Success (EOPOS), you will play a crucial role in overseeing department funds and ensuring fiscal accuracy and efficiency.
Under the supervision of the Director of Educational Opportunity Programs, Outreach and Success (EOPOS), you will be responsible for accounting, purchasing, and the preparation and review of various fiscal and accounting forms. You will be the primary person conducting all major purchases for the department and serve as a budget officer and designated liaison for the office of the Vice President for Student Affairs and Campus Diversity. Your role will involve interacting with department staff to identify, prepare, and submit draft fiscal budget requirements.

DEPARTMENT SUMMARY

A primary goal of the Office of Educational Opportunity Programs, Outreach and Success (EOPOS) is to improve access to higher education for students from underrepresented backgrounds by implementing and administering early outreach programs and recruitment processes which develop an understanding of, and support, the pathway to higher education for students and their parents, guardians and loved ones. EOPOS builds collaborative relationships with schools, school districts, community colleges and other organizations to support this goal. EOPOS assists students in overcoming historical, traditional, social, economic, psychological, and educational barriers throughout their collegiate experience and in achieving academic success by providing a comprehensive program of support services. Typical services provided include, but are not limited to: outreach and recruitment, pre-admission counseling, screening-and-selection, professional development in teaching/learning methodologies, program orientation, summer bridge programs, financial aid advising and follow-up, special/regular admission, academic advising, tutoring, learning skills, peer mentoring, and academic/personal support services.
Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically:
“The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.”
For more information regarding the Office of Educational Opportunity Programs, Outreach and Success, click here.

EDUCATION AND EXPERIENCE

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

KEY QUALIFICATIONS

• Experience working with a diverse population of students, staff, faculty, and administrators is preferred.
• General understanding of low-income and underserved communities preferred.
• Working knowledge of personnel policies and procedures.
• Ability to oversee the processing of all purchase requisitions, to work independently, to make reliable decisions and recommendations.
• Skill in planning, organizing, coordination and performing work in situations where numerous demands are involved.

• Financial Oversight: Manage department funds, including accounting, purchasing, and preparation of fiscal forms.
• Annual Reporting: Assist with annual reporting for various funding sources and programs, including CSU Foster Youth funding, CSU Early Assessment Program funding, EAP Grant utilization, Price Community Scholars scholarship, philanthropy funding, and gift card distributions.
• Personnel Records: Coordinate the processing of personnel records for full-time staff and student employees, including payroll and attendance reports, and other HR forms.
• Salary Tracking: Identify and track salary savings, position conversions, and prepare reports on salary commitments and savings.