BUDGET OFFICER (POST REFERENCE NUMBER : BS07)

at  Durban University of Technology

QUALIFICATION

• M+3 tertiary qualification (Financial Accounting or a Finance related qualification)

EXPERIENCE

• 5 years’ experience in Financial Accounting experience in a large organisation with 2 years’ experience in budgeting.

KNOWLEDGE

• VAT AND Tax Legislation
• Financial Policies and Procedures of DUT
• GAAP (accounting statements, etc.)/IFRIS
• Advanced Excel; PowerPoint; Internet
• ITS Systems, SAP or equivalent systems
• University statutes
• Financial Costing Models

SPECIAL REQUIREMENTS:

• Communication skills – verbal and written
• Customer service orientation with ability to direct customers regarding policy implementation
• Ability to compile, interpret and analyse reports
• Business/ Commercial Acumen

Implement specific research related tasks relating to the DUT/section as directed by the Deputy Dean of the Business School specifically regarding the following:

• Responsible for processing and general ledger allocations of purchase requisitions.
• Ensure financial rules and procedures are adhered to.
• Process requisitions received according to procedures outlined e.g. checks requisitions. (Procurement) when additional information is required.
• Ensures copies of requisitions are made; ensures correct processing of requisitions in foreign currency.
• Processing of Examiners/Moderators/Examiners/Lecturer and student claims.
• Management Reports specifically regarding DUT: Business School
• Expenditure allocation and related functions.
• Deal with queries on reports e.g. balances, amount expedited; responds to requests for printouts.
• Follows up on all queries.
• Ensure satisfaction of core customers in the DUT/section.
• By undertaking tasks in manner directed by the Deputy Dean including: Ensures adherence to Financial rules and procedures providing assistance/ explanations of procedures when necessary.
• Ensure accuracy of all data recorded.
• Ensure timeous response to queries from departments and provides information as required e.g. assistance and guidelines regarding general ledger allocations and purchase requisitions.
• Manage difficult customers.
• Maintain sound relationships with colleagues and contributes to team effort.
• Ensure personal and professional self-development e.g. is available to respond to development opportunities when resources permit.
• Submit Budget reports within required timeframe.
• Co-ordinate the signing of invoices, GRV’s and their return to Finance during year end.
• Validating the approved budgets for staff appointments.
• Co-ordinating Capital Budgets with Director.
• Undertakes special projects and prepares reports accordingly as and when requested.