Business Administration Assistant

at  Shell

REQUIREMENTS

• Good interpersonal, influencing, and communication skills are essential.
• Excellent Interpersonal skills to work with team members, vendors, team, and leadership.
• Experience in Oil & Gas industry.
• Advanced English both written and oral.
• Knowledge of Microsoft Excel and other Office tools, including Outlook, Word, and Power Point.
• Knowledge of SAP blueprint is preferred.
• Ability to understand the data for reporting and project financial reconciliation.
• Detail oriented, ability to multitask and meet deadlines.
• Highly driven, focused on delivering solutions and answers, able to respond to requests in a crisp and precise manner. Is understood and credible at all levels with their stakeholders.
• Continuous improvement and simplification mindset.
• Willing to learn in a continuous and constant manner.

INTENT OF THE ROLE

• Optimize the working time of Shell Argentina Operations Leadership Team (OLT) members by delegating some of the onerous and time-consuming administrative tasks to a shared assistant.
• Assist Operations Cost Analyst with the optimization and tracking of Operations direct cost.
• Minimize the impact to the organization in Neuquén by organizing and coordinating internal and external business visits to the field.

RESPONSIBILITIES AND ACTIVITIES IN SUPPORT OF OLT MEMBERS

• Assist Operations Cost Analyst on a daily basis with cost reports, including SAP reports, and reconciliation of planned cost vs. actual.
• Collaborate with Operations vendors invoicing, including vendors certifications, and SAP FSM.
• Complete and follow up Monthly Accrual Process for Operations.
• Support the WBSEs creation and budget allocation process.
• Identify process improvements and working with various stakeholders (including digital resources) to deliver new efficiencies.
• Create an Operations Team integrated Schedule that includes Maintenance Activities, Production Activities (e.g., daily optimization tasks, Flow Assurance, MOCs, etc.) with input from every planner or area leader.
• Perform Administrative tasks for different projects and support areas (e.g., Concur expense reports, Time writing, team leave schedule, Workday training schedule, Radar actions tracking.)
• Track and follow up of regulatory, environmental, and legal actions to ensure timely response or action.
• Organize and coordinate agendas for internal business visits, visits to stakeholders and other business meetings.
• Plan, contracting and procurement of the necessary services for events in Neuquén.
• Prepare communications on behalf of OLT members. Create, and maintain appropriate files including minute taking and record keeping of the same (e.g., Staff Announcements, Yammer, SharePoint Sites, etc.).
• Provide support to the OLT for their team’s activities, logistics associated to team meetings, procurement of services, IT equipment availability, stationery, etc.