Business Administrative Associate II - Chancellor/Provost Business Services

at  University of Illinois

BUSINESS ADMINISTRATIVE ASSOCIATE II - CHANCELLOR/PROVOST BUSINESS SERVICES CENTER

Hiring Department: Chanc/Prov Bus Services Center
Location: Chicago, IL USA
Requisition ID: 1027902
Posting Close Date: November 13, 2024

DESCRIPTION:

The Business/Administrative Associate II works with the Executive Director, Chancellor/Provost Business Services Center (BSC) to provide financial and HR flex support within the BSC. The role also provides administrative support for the implementation and transition of systems and processes related to the BSC.

HUMAN RESOURCES ACTIVITIES

• Assist with the recruitment process for all employment classes for open positions including job description processing; requesting of hiring approval; advertising; drafting offer letters; and background check processing.
• Serve as an HR generalist, providing general expertise to stakeholders; continue to stay abreast of new campus policies and procedures and communicate.
• Initiate and process HR transactions and route to appropriate offices including: HRFE transactions; JDX submissions; Cornerstone entries; overcompensation requests; retire/rehire requests; form I-9; payroll adjustments (PARIS, ANA); FMLA and other leave processing; and other routine HR transactions via the University’s HR systems.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in business administration, management, or a field related to the position.
• Five years of professional business, financial, and/or managerial work experience.
  (NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

PREFERRED QUALIFICATIONS

• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Familiarity with the organization, structure, function, and policies of the University of Illinois, especially fund accounting and policies.
• Experience with business intelligence tools and Banner.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
• Strong analytical skills. Ability to organize data logically, including graphical representation. Ability to work with financial data and produce accurate results.
• Excellent interpersonal, written, and oral communication skills.
• Solid organizational skills. Must be able to handle multiple projects simultaneously and consistently meet deadlines.
• Ability to further learn Banner and other UIC used administrative systems including Business Objects (EDDIE/Web Intelligence), iBuy, Budget Development, Chrome River, etc.
• Ability to establish and maintain effective working relationships. Able to work individually or as a team member and share information accordingly.
• Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
• Master’s in business administration, management, accounting or a field related to the position.
• Ability to handle confidential and sensitive information appropriately.
• Knowledge of university and campus polices as they relate to hiring, I-9s, international work regulations, complex academic appointments, and other general employment activities to ensure that all related guidelines and procedures are administered appropriately and accurately.
  To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
  Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.
  The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
  The university provides accommodations to applicants and employees. Request an Accommodation