Business Administrator

at  Ministry of Justice

Salary
The national salary range is £27,040 - £28,472, London salary range is £30,068 - £31,659. Your salary will be dependent on your base location
Number of jobs available
1
Detail of reserve list
12 Months
Region
National
City/Town
Sutton , Wakefield , Wilmslow , Wotton-under-Edge
Building/Site
HM Prison Downview, SM2 5PD, HM Prison New Hall, WF4 4XX, HMP STYAL WILMSLOW, SK9 4HR, HMYOI EASTWOOD PARK WOTTON-UNDER-EDGE, GL12 8DB
Grade
AO
Organisation Grade for HMPPS
Band 3
Post Type
Permanent
Working Pattern
Full Time
Role Type
Administration / Corporate Support
Will the successful applicant have line manager responsibilities?
No
Job description
This is an exciting opportunity for a Business Administrator to join our established and dedicated Business Support Team within Women’s Estate’s Psychology Services (WEPS).
You will deliver on a wide variety of thought-provoking and challenging tasks, helping to develop and streamline processes, whilst collaborating with multiple colleagues across our geographically distributed establishments. As a fundamental part of WEPS, the Business Support Team are committed to providing high quality services to our clinical staff and the wider MOJ.

OVERVIEW

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
This is a non operational role which may involve contact with prisoners depending on their area of work.
This role has no line management responsibilities.

JOB DESCRIPTIONS RELATING TO THIS GROUP PROFILE

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator : Activity Hub
• Business Administrator : Business Hub
• Business Administrator : Equality
• Business Administrator : Estates
• Business Administrator : Management Coordinator
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Programmes
• Business Administrator : Psychology
• Business Administrator : Safe Decent and Secure
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator
• Business Administrator : Substance Misuse and Drug Strategy
• Business Administrator : Healthcare
• Business Administrator : Observation, Categorisation and Allocation (OCA)
• Business Administrator : Establishment Television Systems
• Business Administrator: Mobilisation, Transition and Transformation Administration Support
• Business Administrator: Regional Admin support Wales
• Business Administrator: Regional Estates Team
• Business Administrator: Safe Decent and Secure Benchmark
• Business Administrator: Equality Benchmark
• Business Administrator: Safer Custody Benchmark
• Business Administrator: Resettlement Worker Benchmark
• Business Administrator: OMU Benchmark
• Business Administrator: Regional Admin Support (North East)
• Business Administrator: Regime Development

ESSENTIAL SKILLS/QUALIFICATIONS/ACCREDITATION/REGISTRATION

Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh

Typical tasks associated with this Group Profile include:

• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI’s)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action point

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Business Administrator : Activity Hub
• Business Administrator : Business Hub
• Business Administrator : Equality
• Business Administrator : Estates
• Business Administrator : Management Coordinator
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Programmes
• Business Administrator : Psychology
• Business Administrator : Safe Decent and Secure
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator
• Business Administrator : Substance Misuse and Drug Strategy
• Business Administrator : Healthcare
• Business Administrator : Observation, Categorisation and Allocation (OCA)
• Business Administrator : Establishment Television Systems
• Business Administrator: Mobilisation, Transition and Transformation Administration Support
• Business Administrator: Regional Admin support Wales
• Business Administrator: Regional Estates Team
• Business Administrator: Safe Decent and Secure Benchmark
• Business Administrator: Equality Benchmark
• Business Administrator: Safer Custody Benchmark
• Business Administrator: Resettlement Worker Benchmark
• Business Administrator: OMU Benchmark
• Business Administrator: Regional Admin Support (North East)
• Business Administrator: Regime Developmen