Business Coordinator

at  Canadian Nuclear Laboratories

Are you looking for a role that will challenge you? The Business Coordinator (BC) provides business and administrative support to the Gentilly/La Prade( G-1) and Douglas Point (DP Facility Authority team as appropriate. The BC must exhibit a great deal of initiative, be well organized in day-to-day activities, have the ability to prioritize a demanding workload, and is a team player with a service-oriented outlook.

EDUCATION

College diploma in administration field and a minimum of three (3) years of progressively more responsible work experience, preferably in a project team environment.

EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES

• Excellent knowledge of MS Office suite; Oracle to be able to create iReqs, Foxit Phantom to be able to develop customized charts, reports, presentations and technical documents; a proven ability to learn new applications as required.
• Ability to become a qualified RAM shipper within the first two (2) years
• Well organized and able to plan and perform tasks with minimal guidance. Able to work under pressure, solve problems, make decisions, and cope with change.
• Must have the ability to work, plan, and prepare own work schedule, and manage time, all under demanding and diverse situations and stressful deadlines. Creativity, innovation, flexibility, and adaptability are required to handle the multiple priorities and schedule pressures.
• Confident, highly motivated, trustworthy, discrete, and possessing a professional attitude.
• Superior interpersonal and communication skills. Must have proven ability to work and communicate effectively with all staff and levels of management, external stakeholders, contractors, and regulatory agencies. Must be courteous, tactful, and have excellent oral and written (grammar and spelling) communication skills and business writing capabilities.

• Responsible for providing administrative support to the DP & G1 operations and decommissioning staff and overseeing the office operations: arrange meetings/teleconferences; record and issue meeting minutes; arrange travel bookings; coordinate visitor access to the site; and arrange for catering.
• Ensure company policies and procedures are communicated to DP & G1 staff. Ensure administrative processes are established to comply with company standards.
• Train and be qualified to prepare documentation and labeling for shipping of waste based on the legislation and regulations for radioactive material (RAM Shipper).
• Perform clerical duties as required eg: typing; filling; photocopying; data entry.
• Review and update documents based on facility staff feedback (specifically building emergency procedures and facility maintenance forms, but may include others).
• File historical and new records appropriately.
• Prepare iReq’s for quotes and/or purchase orders for work material/tools/equipment/PPE&C and service contracts for the site.
• Ensure adequate supplies of office materials by ordering stock and purchasing other standard items as requested.
• Collaborate with Canadian Nuclear Laboratories (CRL-Chalk River Laboratories) security department for the review and completion of the security clearance processes for staff, contractors, and new applications (staff and contractors).
• Ensure a smooth workflow and safe working environment in the office.
• Participate in the hiring process for summer students and other DP & G1 positions. May oversee the summer student’s work.
• With DP & G1 Group 1 Radiation Surveyor, manage information regarding Dosimetry TLDs. Responsible to ship and receive the TLDs and ensure forms are completed and sent to CNL Dosimetry department.
• Participate in special projects as required. Participate in document creation and/or review for special projects. Participate in project coordination.
• Act as Emergency Steward in case of an emergency at CRL in accordance with the CNL Procedure. Participate in emergency drills and may organize emergency drills.
• Update the Facility Maintenance Schedule and distribute to DP & G1 Management.
• Sponsor individuals CNL sites for various occasions including public tours, CNL management, and Contractors during bid meetings.
• Other duties as assigned by Management.