Business Integration Manager - Fixed Term Contract

at  Brown Brothers Harriman

At BBH we value diverse backgrounds, so if your experience looks a little different from what we’ve outlined and you think you can bring value to the role, we will still welcome your application!
What You Can Expect At BBH:
If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm. We encourage a culture of inclusion that values each employee’s unique perspective. We provide a high-quality benefits program emphasizing good health, financial security, and peace of mind. Ultimately we want you to have rewarding work with the flexibility to enjoy personal and family experiences at every career stage. Our BBH Cares program offers volunteer opportunities to give back to your community and help transform the lives of others.
Please note this is a maternity contract and therefore a fixed term contract*
At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being.
The Global Business Integration team ensures that BBH successfully integrates and on-boards new clients or products as part of provider transitions or selections. The Business Integration Manager acts as the senior project director for complex and/or large client on-boarding engagements and is the pivot point between BBH’s clients (and other third parties) and BBH’s internal Service Delivery community. S/he works closely with BBH Client Service Managers and Relationship Managers to form a strong first impression of the client experience by acting as a project “quarterback” for transitions and launches. In addition to managing large and complex client on-boarding engagements, the Business Integration Manager is expected to stay closely connected to the “new and different” and the impact on BBH’s capabilities with regard to new demands and changes to service models, this will entail close interaction with the New Service Working Group (NSWG), an affiliate team within the division

Responsibilities:

• Oversee the four phases of a client on-boarding event (Discovery, Planning, Execution, Day 2 Handover), which includes documenting and maintaining a detailed project plan, using the BBH online portal Launchpad, (and other associated project artifacts, e.g., agendas, minutes, workflow diagrams, etc.) for all areas impacted at BBH and the client
• Own, maintain and drive resolution of tasks across a comprehensive project plan covering all necessary work streams and business areas (e.g., fund accounting, custody, fund administration, transfer agency, reporting, technology, legal, etc.)
• Lead status conversations with project Steering Committees; provide updates to BBH senior management and the client on project implementation status by work stream; track and resolve issues throughout the life of a project
• Drive and oversee an effective project governance process for assigned projects
• Provide clear direction and assistance with project queries for team members
• Chair effective project meetings (e.g., stakeholder meetings, client discussions, third party workshops, steering committees, etc.) and ensure the same is in place for all staff members.
• Manage client / third party queries and track/resolve issues in conjunction with BBH teams

Analysis

• Lead internal and external client workshops/meetings to gather, understand, and document project goals, workflows, business needs, gaps, and opportunities
• Lead and/or direct business analysis efforts for projects and initiatives; determine how changing business needs will affect the system or product; accurately communicate the business need and potential solution in terms that team members can understand and drive the BBH Project Team to reach decisions.
• Recognize patterns in complex information across multiple service areas and identify key issues. Aggressively drive for resolution across stakeholder groups.
• Ensure team is cognizant of potential BBH capability challenges (servicing, technology, general readiness) exposed by the new and different and that such events are escalated to project sponsors. Stay personally connected to and invested in the impacts caused by the new and different.
• Assist with the development and documentation of proposed solutions to fill gaps where relevant
• Ensure open collaboration with the BBH NSWG to identify, drive out and solve for the new and different within projects

Client Servicing

• Coordinate and work effectively with colleagues across the Service Delivery and RE Pillars;.
• Act as a key management interface with both internal and external clients during all phases of the project
• Provide management reporting to both internal and client senior management, including items on the critical path for implementation completion and elevation of issues and concerns

Operating Model Reviews

• For defined projects, lead the documentation process for workflows and functional models by depicting operational and technical processes in conjunction with the business and technology teams.
• Evaluate client requests that are outside the standard BBH process and ensure the resolution of said processes through stakeholder groups and senior outreach; direct and define effective decision making processes.
• Define end-to-end process and trade flow from client to BBH in conjunction with BBH business and technology teams, including transition through parallel period to production; coordinate with all parties as required
• In conjunction with Client Service Manager and/or Relationship Manager, present process and technology improvement recommendations to client as relevant/necessary
• Maximize overall effectiveness by contributing own
• Primary internal and external contacts with whom position interacts, and purpose/nature of contact:
• Work closely with internal teams across Investor Services/Service Delivery, RE and Systems;
• Act as a key management interface with both internal and external clients (clients, investment managers, third party providers, prime brokers, etc.) during all phases of the project

Qualifications:

• Education level and/or relevant experience
• BS/BA degree preferably in a business, finance, or accounting related concentration and/or equivalent work experience; MBA/graduate degree a plus.
• 8+ years related work experience.
• Financial Services industry knowledge and experience required; knowledge of BBH very strongly preferred.
• Strong background in Custody, Fund Accounting, Fund Administration, Transfer Agency or relationship/client service support areas preferred; comprehensive understanding of the key roles assumed by Custodians, Fund Accountants, Fund Administrators, and Transfer Agents expected.
• Understanding of and exposure to project management principles, practices, tools and techniques.
• Knowledge and skills (general and technical)
• Proficiency with MS Office applications such as Word, Excel and PowerPoint. Experience with Access, Project, Sharepoint, VBA for Excel or Access a plus (not required).
• Project skills: highly organized, values both discipline and flexibility, understands the project lifecycle and delivery practices
• Independence: strong drive, ownership and follow through
• Creativity: demonstrated problem solving, horizontal thinking, strong intellectual curiosity and capability; asks questions; forward looking - sees beyond the immediate/obvious; connects topics, sees themes/trends, etc.
• Flexibility/Adaptability: juggle multiple priorities, positive attitude; poised, composed, respectful and confident in the face of challenges; strong ability to grasp and master new skills quickly; unafraid of change
• Communication: excellent verbal and written communication skills, including demonstrated experience with negotiation and informal influence across internal and external stakeholders

What you can expect at BBH:

• A collaborative environment that enables you to step outside your role to add value wherever you can
• Direct access to clients, information and experts across all business areas around the world
• Opportunities to grow your expertise, take on new challenges, and reinvent yourself—without leaving the firm
• A culture of inclusion that values each employee’s unique perspective
• High-quality benefits program emphasizing good health, financial security, and peace of mind
• Rewarding work with the flexibility to enjoy personal and family experiences at every career stage
• Volunteer opportunities to give back to your community and help transform the lives of others

• Oversee the four phases of a client on-boarding event (Discovery, Planning, Execution, Day 2 Handover), which includes documenting and maintaining a detailed project plan, using the BBH online portal Launchpad, (and other associated project artifacts, e.g., agendas, minutes, workflow diagrams, etc.) for all areas impacted at BBH and the client
• Own, maintain and drive resolution of tasks across a comprehensive project plan covering all necessary work streams and business areas (e.g., fund accounting, custody, fund administration, transfer agency, reporting, technology, legal, etc.)
• Lead status conversations with project Steering Committees; provide updates to BBH senior management and the client on project implementation status by work stream; track and resolve issues throughout the life of a project
• Drive and oversee an effective project governance process for assigned projects
• Provide clear direction and assistance with project queries for team members
• Chair effective project meetings (e.g., stakeholder meetings, client discussions, third party workshops, steering committees, etc.) and ensure the same is in place for all staff members.
• Manage client / third party queries and track/resolve issues in conjunction with BBH team