Business Planning Advisor - Health Department

at  Halton Region

BUSINESS PLANNING ADVISOR - HEALTH DEPARTMENT

At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.
Employees of Public Health are expected to provide high quality programs and services including but not limited to sexual health, harm reduction and immunization clinic services by demonstrating respectful, inclusive, non-judgmental values.

JOB SUMMARY

Reporting to the Commissioner and Medical Officer of Health, the Business Planning Advisor is responsible for providing strategic and operational business advice and leading related initiatives for the Health Department. This includes ensuring accurate and timely completion of operational and financial reports required by the province such as those relating to the Ontario Public Health Standards Accountability Framework (e.g., Annual Service Plan, Annual Report and Attestation, Quarterly Reports), reports to the Emergency Health Services Division (e.g. Dedicated Offload Nurse Program, response time performance, etc.) and reports required by corporate departments (e.g., Finance). The Business Planning Advisor will also provide budget support to Health Department senior staff and liaise with provincial and corporate partners on business and funding matters. In addition, the position is responsible for supervising support staff, completing detailed analyses and business process/quality assurance reviews, leading projects, writing reports, business cases and briefing notes and developing presentations.

Duties & Responsibilities

• Provide strategic and operational advice to the Commissioner and Medical Officer of Health and the Health Department senior leadership team on business and operational related matters.
• Lead the completion of reports and requests from the province, corporate reporting requirements, budget development and monitoring, financial data analyses and departmental projects ensuring timelines are met.
• Ensure processes are in place for ongoing monitoring of funding related matters including processes to identify and address issues, and ensure critical timelines are met such as for year-end and budget submissions.
• Coordinate reporting to the province for all accountability reporting requirements of the Ontario Public Health Standards such as Annual Service Plans, Annual and Quarterly Reports and Compliance Reports.
• Coordinate reporting to the province for all Emergency Health Services Division performance reports.
• Monitor accountability and compliance requirements for Public Health, identify gaps, opportunities, and risks, develop and carry out action plans.
• Provide support to Health Department senior staff on business planning and special projects working in collaboration with corporate partners (e.g. Human Resources, Finance, Legal, Payroll, and IT).
• Supervise and oversee the work of support staff assigned to the position.
• Lead projects, conduct business process reviews, and provide guidance on operational business matters.
• Write briefing notes, training materials, proposals and develop presentation materials.
• Participate in internal and external work groups.
• Promote and actively contribute to a climate of positive change and continuous improvement. Perform other duties as required.

SKILLS & QUALIFICATIONS

• University degree in public or business administration, or a Health Sciences degree with a focus on public or business administration and budget management, along with a minimum of three (3) years of relevant experience, preferably in a public health or municipal setting.
• Knowledge of the regulatory frameworks for Public Health and Paramedic Services, the Ontario Public Health Standards including governance, accountability, funding, policies, compliance requirements for Public Health and Paramedic Services.
• Experience with change management, budget management and providing operational and strategic business advice to senior management.
• Experience conducting business process and quality assurance reviews.
• Exceptional communication skills, strong political acumen and team leadership skills.
• Expert proficiency in a variety of computer software especially MS Office (M365, Teams, Excel, Word, Visio and PowerPoint), and experience working with a financial database especially SAP, is preferred.
• An equivalent combination of education and experience will be considered.

• Provide strategic and operational advice to the Commissioner and Medical Officer of Health and the Health Department senior leadership team on business and operational related matters.
• Lead the completion of reports and requests from the province, corporate reporting requirements, budget development and monitoring, financial data analyses and departmental projects ensuring timelines are met.
• Ensure processes are in place for ongoing monitoring of funding related matters including processes to identify and address issues, and ensure critical timelines are met such as for year-end and budget submissions.
• Coordinate reporting to the province for all accountability reporting requirements of the Ontario Public Health Standards such as Annual Service Plans, Annual and Quarterly Reports and Compliance Reports.
• Coordinate reporting to the province for all Emergency Health Services Division performance reports.
• Monitor accountability and compliance requirements for Public Health, identify gaps, opportunities, and risks, develop and carry out action plans.
• Provide support to Health Department senior staff on business planning and special projects working in collaboration with corporate partners (e.g. Human Resources, Finance, Legal, Payroll, and IT).
• Supervise and oversee the work of support staff assigned to the position.
• Lead projects, conduct business process reviews, and provide guidance on operational business matters.
• Write briefing notes, training materials, proposals and develop presentation materials.
• Participate in internal and external work groups.
• Promote and actively contribute to a climate of positive change and continuous improvement. Perform other duties as required