Business Support Administrator

at  Holmes and Hills LLP

THE DAY TO DAY

Your day to day work will include but will not be limited to:

• File opening for all teams across the firm, producing files in accordance with the team’s requirements
• Entering all contacts on to SOS, entering ID requirements and scanning in ID requirements as agreed
• Closing files for all teams across the firm
• Archiving
• Sorting and scanning the post each day
• Franking and taking the post to the post office each day (including recorded deliveries)
• Photocopying and scanning and saving into SOS
• Preparing Bundles
• Retrieving Wills/Deeds retrieval and storage, ensuring the relevant documentation is kept up to date in accordance with the Firms policy
• Maintaining levels of stationery and providing accounts with order lists
• Typing for teams across the firm producing attendance notes, letters, and other documents were required
• Supporting teams (such as Marketing) with project work
• Coordinating meeting room bookings
• Taking overflow messages for teams
• Lunch time Telephony Cover
• Other ad hoc duties

WHAT EXPERIENCE DO I NEED?

This role will suit someone looking for their first administrative role. You should be comfortable with all Microsoft Office applications and have a willingness to learn and continue to develop within a professional environment.

WHAT SKILLS SHOULD I HAVE?

• Good communication skills
• Team Player
• Great attention to detail
• Flexible

ABOUT US

Holmes & Hills Solicitors is a large regional firm of solicitors with seven offices across Essex and Suffolk and over 200 legal professionals across a number of specialist departments. Holmes & Hills works in partnership with clients across East Anglia, including businesses, individuals, families and local authorities, to build long standing relationships, protect clients’ interests and support clients’ growth and development.

In this role you will provide a wide range of administrative and file management tasks. The prime role of the Business Support Team is to assist each team in operating at optimum efficiency across all offices. As part of the Business Support Team you are expected to use a high degree of self-management and initiative and should be able to multi task.
You will be required to travel to other offices (Braintree, Sudbury, Halstead , Witham, Tiptree and Coggeshall) to suit business needs including covering Reception and Telephony and to support with project work.
We are looking for a part-time Business Support Administrator to work on Thursdays and Fridays or Wednesday to Friday.