BUSINESS SUPPORT ADMINISTRATOR- maternity cover

at  DP World

UAE, , United Arab Emirates -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate25 Dec, 2024Not Specified29 Sep, 20245 year(s) or aboveAnalytical Skills,Internet,Business Acumen,Microsoft Applications,Powerpoint,Excel,Outlook,VisioNoNo
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Description:

KEY ACCOUNTABILITIES:

  • Provide administrative support to the Department Head and all Staff in a manner consistent to meet department goals and objectives including drafting and preparing letters
  • Manage the documentation issued and received for the Project team and handing over to filing team as per department protocol
  • Preparation of expense claims – medical expenses, school fees, general expenses for the team
  • Manage, co-ordinate and follow-up project NOCs and approvals
  • Responsible for project records and documentation to be made available on request.
  • Assist in completing all required formalities as per department process & procedures to ensure successful delivery of Projects including Project Manager Nomination form and Sign-off forms.
  • Tracking and Filing of the financial bonds received for projects.
  • Tracking the travel schedule and vacation planning for the Project team.
  • Take, prepare and review the Minutes of Meeting of department meeting and assist the team by following up on the pending issues.
  • Coordinate with external parties and DPW departments in arranging meetings, appointments, and establish a professional rapport by promptly attending to requests, emails, queries and complaints.
  • Liaison with the Project Site Office Coordinators in handling the site office administration and following department process and procedures.
  • Manage travel plans and expense control for the team.
  • Preparing departmental reports, KPI reports, new budgets for the ensuing year, year-end budgeting and financial analysis works for management review.
  • Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World’s values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World’s Code of Conduct and Ethics policies
  • Perform other related duties as assigned

QUALIFICATIONS, EXPERIENCE & SKILLS:

  • Administration / Office Professional Diploma or Certificate
  • Bachelor degree level not required but preferred
  • Proficiency in Microsoft Applications (Word, Excel, Outlook, PowerPoint, Visio) and usage of Internet
  • Excellent verbal and written skills are required. Fluency in English language is mandatory. Arabic, French or Spanish an advantage
  • Minimum of 5 years’ experience working as an Administrator within a large organisation
  • Previous experience in a project management department not required but preferred

SKILLS

  • Very strong administration and analytical skills
  • Well-developed planning and organising skills and the ability to perform well under pressure
  • Strong attention to detail, accuracy and quality of work
  • Self-starter with energy and drive who takes initiative and is proactive in approach
  • Adaptable with the ability to manage multiple tasks and juggle priorities
  • Strong interpersonal influencing and impact skills skills
  • Business acumen and confidence in dealing with senior management
  • Team player

Responsibilities:

Please refer the Job description for details


REQUIREMENT SUMMARY

Min:5.0Max:10.0 year(s)

Other Industry

HR / Administration / IR

Other

Diploma

Administration / office professional diploma or certificate

Proficient

1

UAE, United Arab Emirates